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Senior Administrative Professional

2 weeks ago

Auckland, Auckland, New Zealand Auckland University of Technology (AUT) Full time

Auckland University of Technology (AUT) seeks a highly organized and proactive Executive Assistant to provide critical support to the Dean of the Faculty of Culture and Society.

This role is pivotal in ensuring the smooth operation of the Dean's office, managing executive administration, coordinating key projects, and fostering strong stakeholder relationships.

Key Responsibilities
  • Diary and Schedule Management: Ensure the Dean's time is effectively allocated.
  • Stakeholder Engagement: Liaise with internal and external partners, including senior leaders, industry professionals, and academic staff.
  • Event Coordination: Support faculty events and high-profile meetings.
  • Administrative Excellence: Manage correspondence, prepare reports, and handle confidential information with discretion.
  • Strategic Support: Contribute to special projects and initiatives that drive faculty success.
Requirements
  • Exceptional organizational skills - able to manage multiple priorities efficiently.
  • Strong communication and relationship-building abilities - confident in engaging with stakeholders at all levels.
  • Proactive problem-solving skills - able to anticipate needs and respond effectively.
  • High attention to detail and professionalism - ensuring the highest standards in all tasks.
  • Proficiency in Microsoft Office and executive administration tools.