Personal Assistant To Managing Partner
1 month ago
Our Client Develop your legal or business administration experience with a leading team, based in the heart of the Central City. Join a team that prides themselves on their collaborative and forward-thinking approach, that has been widely recognised for their contribution to shaping the local legal landscape and deep engagement across the community in creating a more sustainable Aotearoa. About the Role As the Personal Assistant to our Managing Partner, you'll play a vital role in ensuring efficient and seamless day-to-day operations of the firm, functioning on both an internal and externally facing stage. Your position will provide exposure to internal decision-making processes and sensitive business matters, requiring a high degree of discretion. You will also be a key point of contact for business stakeholders and an organiser of important community events, making this a dynamic and rewarding role. Key Responsibilities Executive Support: Manage the Managing Partner's calendar, schedule meetings, coordinate travel, and prepare for critical business and leadership engagements. Confidential Assistance: Handle confidential information and manage internal communications with professionalism and discretion. Stakeholder Engagement: Maintain strong relationships with external stakeholders, including clients, community leaders, and industry professionals, acting as a professional and courteous representative of the firm. Event & Meeting Coordination: Assist events teams with facilitation and support of community and networking events as well as leadership meetings, ensuring they run smoothly and support the firm's goals and brand image. Document & Policy Management: Assist with document preparation, follow-up actions, and record-keeping to support key decisions within the firm. Legal Administration: Jump-in and help out the team's busy legal secretaries as required with matters, including preparation for upcoming Court Appearances, board meetings, or end-of-month invoicing. About You The firm actively encourages all suitable applicants interested in this opportunity to apply, whether you're a recent graduate with an impressive administration skillset who is eager to gain unparalleled exposure to the internal leadership of a busy legal team and business, or a more experienced EA or PA looking to transfer their existing experience to a dynamic new role. Successful applicants will be business-savvy, competent with a variety of technological software (including Microsoft 365), have a critical eye for detail, and have a highly organised, proactive mindset to manage a busy schedule. An interest or prior exposure to property or commercial law would be beneficial to your application. Above all you will have a strong work ethic, adaptable and solution-focused outlook, and be an exceptional communicator who prides themselves on their discretion and ability to handle sensitive information. You will also be a team player who isn't afraid to 'muck-in' and get busy from day one - this is an excellent opportunity to step up and make this role your own Please provide context to your suitability based on the above in your covering letter or application. Apply Now Applications will be reviewed and submitted to our client on an ongoing basis, so please submit your application or expression of interest to Emily at your earliest convenience. This is a permanent, full-time role; please ensure you have eligible working rights within NZ prior to applying to this job ad. To get in touch or find out more, please contact Emily at ******. www.fluidrecruitment.co.nz
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