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Office Manager, Accounts

1 month ago

Auckland, New Zealand Veriphi Limited Full time

Role and Responsibilities
To be responsible for the accurate and timely processing of pay and invoices along with the month end reconciliation. To perform duties as below:
Accounts

Accounts payable and receivables management
Budget and cashflow forecasting
GST Return
End of year accounts with support from accountant
Monthly and two weekly payroll for TIN and Veriphi
PAYE payments
Project costing

Office Support

Manage company and staff records
Filing and administration processes
Collect mail and kitchen supplies
Provide administrative support to other projects as needed
Maintain tidiness and safety of the work area
Recommend and implement improvements to office support systems
Organise and supervise other office activities such as facilities services/maintenance, IT issues and trades persons

HR Administration

End to end recruitment
Employment contracts
Onboarding, offboarding
Schedule in performance reviews
Keeping HR system up to date (Bamboo HR)

Support Managing Director

Shareholding administration
Organizing Board meeting and taking minutes
Send out Board Minutes
Organizing AGM
Provide administrative support to other projects as needed
Grant applications Callaghan

Key Attributes

Great attention to detail
Highly organized and a willingness to help
Good at implementing and following systems
Good sense of humour
Knowledge of Xero, a Payroll system
Good excel skills
A flexible attitude, adaptability and patience
A hands-on approach is essential, Self-motivated
Excellent communication skills

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