Executive Assistant To General Manager Pprs
3 days ago
Executive Assistant to General Manager PPRSPCCLocation: Porirua, WellingtonJob type: Full timeDuration: PermanentDescriptionThe people of Porirua City are what makes ours a truly special place we take pleasure in helping and caring for each other.
We want everyone to feel welcome here, whether they're visiting, living or working.
We're looking for a person who will emulate this focus of a welcoming, dynamic place to live, work and visit.About the role: We're looking for a dynamic and approachable Executive Assistant for our General Manager of Policy, Planning & Regulatory Services (PPRS).
This is a big role, supporting a very busy group, and is not for the faint hearted
In return you'll work at the centre of a proactive and innovative council that is focused on making a difference in the community.
Due to the nature of the role, this role is full time, based around normal office hours and predominantly office based.Your responsibilities will include:Providing high-level support to the General Manager and the wider Policy, Planning & Regulatory Services leadership teamFull diary management of the General Manager's schedule, including prioritising and organising events and meetings and compiling briefing material dailyBeing the General Manager's key point of contact, face to face, via email and over the phone with stakeholders, ensuring responses meet deadlinesManaging Local Government Official Information Management Act (LGOIMA) requests for the PPRS groupPreparing, managing and reviewing communication and correspondence to a high standard of accuracy and qualityResearching and preparing reports and presentationsEstablishing and maintaining effective systems for document management and providing exceptional administrative assistance with documents, presentation material and project coordinationPlanning and organising events such as meetings, presentations or special projectsGeneral overview of budgets/finance processesAbout you: This busy role needs someone who is calm under pressure, who leads with initiative, is agile and efficient at dealing with a large volume of work in a confident and empathetic manner.We're looking for someone who:Has several years' experience working in a busy executive assistant position, ideally at a senior levelHas successfully worked in a fast-paced environment with a flexible can-do attitudeHas excellent skills in relationship management with a wide range of stakeholdersRelishes variety, and is deadline drivenBrings a high level of customer service ethosDisplays a highly confidential and professional demeanourIs an excellent writer and communicatorWhat you need to do now: Come and join our supportive team and be part of our welcoming and engaging environment.
Please contact Nic Etheridge, General Manager Policy, Planning and Regulatory Services on 04 917 1004 for more information.Porirua City embraces and values diversity and inclusion.
We actively encourage applications by people from all backgrounds and are a member of Diversity Works.
If you have any support or access requirements during our recruitment process, please let us know when you apply, and we'll do our best to get you sorted.You will need to apply via our careers centre: http://www.poriruacity.govt.nz/careers.We are kaitiaki of Porirua and work together to protect the city, keep it working and help it grow.
And we love our mahi.You can be part of our place by working here
Join us, and contribute to the exciting future of our vibrant city.You'll meet a welcoming and diverse team who are proud to work for our city and share a common goal to make a difference here for our community.We want everyone to feel welcome, whether they're visiting, living or working here.
Our three behaviours guide all Council kaimahi in their day-to-day work – we look for ways to do things better, use our skills to get things done, and work together to make a difference.
Porirua City supports an inclusive environment and is a member of Diversity Works.
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