Policy and Planning Executive Secretary

2 days ago


Porirua, Wellington, New Zealand Porirua City Council Full time

About the Position

This is a dynamic and approachable Executive Assistant role that supports a very busy General Manager of Policy, Planning & Regulatory Services. The ideal candidate will have excellent organisational skills, be able to work independently, and have a high level of discretion when dealing with sensitive information.

Main Responsibilities

  1. Assist the General Manager with their daily tasks, including diary management, email management, and phone calls.
  2. Coordinate meetings, events, and travel arrangements for the General Manager and other members of the leadership team.
  3. Prepare and distribute minutes of meetings, reports, and other documentation as required.
  4. Maintain accurate records and databases, including Local Government Official Information Management Act (LGOIMA) requests.
  5. Develop and implement effective systems for document management and provide administrative support as needed.

Requirements

To be successful in this role, you will need to have several years' experience working in a similar capacity, preferably in a local government or public sector environment. You will have excellent communication and interpersonal skills, be highly organised, and be able to work effectively in a fast-paced environment.



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