Executive Assistant to General Manager Policy, Planning
5 days ago
The people of Porirua City are what makes ours a truly special place – we take pleasure in helping and caring for each other. We want everyone to feel welcome here, whether they're visiting, living or working. We're looking for a person who will emulate this focus of a welcoming, dynamic place to live, work and visit.
About the role
We're looking for a dynamic and approachable Executive Assistant for our General Manager of Policy, Planning & Regulatory Services (PPRS). This is a big role, supporting a very busy group, and is not for the faint hearted In return, you'll work at the centre of a proactive and innovative council that is focused on making a difference in the community. Due to the nature of the role, this role is full time, based around normal office hours and predominantly office based.
Your responsibilities will include:
- Providing high-level support to the General Manager and the wider Policy, Planning & Regulatory Services leadership team
- Full diary management of the General Manager's schedule, including prioritising and organising events and meetings and compiling briefing material daily
- Being the General Manager's key point of contact, face to face, via email and over the phone with stakeholders, ensuring responses meet deadlines
- Managing Local Government Official Information Management Act (LGOIMA) requests for the PPRS group
- Preparing, managing and reviewing communication and correspondence to a high standard of accuracy and quality
- Researching and preparing reports and presentations
- Establishing and maintaining effective systems for document management and providing exceptional administrative assistance with documents, presentation material and project coordination.
- Planning and organising events such as meetings, presentations or special projects
- General overview of budgets/finance processes
About you
This busy role needs someone who is calm under pressure, who leads with initiative, is agile and efficient at dealing with a large volume of work in a confident and empathetic manner.
We're looking for someone who:
- Has several years' experience working in a busy executive assistant position, ideally at a senior level
- Has successfully worked in a fast-paced environment with a flexible can-do attitude
- Has excellent skills in relationship management with a wide range of stakeholders
- Relishes variety, and is deadline driven
- Brings a high level of customer service ethos
- Displays a highly confidential and professional demeanour
- Is an excellent writer and communicator
What you need to do now
Come and join our supportive team and be part of our welcoming and engaging environment. Please contact Nic Etheridge, General Manager Policy, Planning and Regulatory Services on 04 917 1004 for more information.
Porirua City embraces and values diversity and inclusion. We actively encourage applications by people from all backgrounds and are a member of Diversity Works. If you have any support or access requirements during our recruitment process, please let us know when you apply, and we'll do our best to get you sorted.
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Porirua, Wellington, New Zealand Porirua City Council Full timeExecutive Assistant to General Manager Policy, Planning & Regulatory Services The people of Porirua City are what makes ours a truly special place - we take pleasure in helping and caring for each other.We want everyone to feel welcome here, whether they're visiting, living or working.We're looking for a person who will emulate this focus of a welcoming,...
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