Administration Manager

4 weeks ago

Nelson, New Zealand New Zealand Institute Of Landscape Architects Full time

New Zealand Institute of Landscape Architects – NelsonJob Title: Administration ManagerLocation: based in Nelson / Remote and HybridEmployment Type: Full Time /Permanent - 40hrs per week Monday - FridayReports To: Chief Operating Officer (COO)Company: Tuia Pito Ora New Zealand Institute of Landscape Architects.About the Role:Are you an organised and detail-oriented professional with a passion for administration and governance support? We are seeking an Administration Manager to join our team and play a key role in supporting our organisation's operations. You will be at the heart of our administrative functions - ensuring efficient processes, assisting with communications, and providing essential support to our Members, Board, COO, Event and Marketing Manager, and Finance Manager. This role is perfect for someone who enjoys managing diverse tasks—from membership management to board support and communications.Key Responsibilities:Administrative Management: Oversee day-to-day tasks, maintain records and archives, manage correspondence, and support document processing, including some invoicing through accounting software.Membership Management: Maintain our membership database, manage applications and cancellations, and coordinate mentoring and registration programmes.Board Support: Assist in preparing meetings, agendas, recording minutes, maintaining records, and supporting board member elections, orientation and training.Process Improvement: Help develop and refine internal procedures for efficiency and compliance.Working Group and Branch Support: Serve as the main contact for registration, CPD, and accreditation panels and provide administrative support to various working groups and branches.Communications and Marketing: Create Mailchimp campaigns, assist with social media campaigns, and manage website updates. Support the preparation of newsletters and assist with online events, the annual conference, AGM and annual report.Key Attributes:Organised and Detail-Oriented: Capable of managing multiple priorities with precision.Effective Communicator: Strong written and verbal communication skills, with a knack for creating engaging content.Proactive Problem Solver: Able to anticipate needs and take initiative in overcoming challenges.Team Player: Works well in collaboration and supports team goals.Confidential and Trustworthy: Maintains confidentiality and integrity in all actions.Skills and Qualifications:Education: A relevant diploma or degree in Business Administration, Communications, or a related field.Experience: Minimum of 3-5 years of experience in an administrative or communications role, ideally in a professional or membership-based environment.Technical Skills: Proficiency in Microsoft Office Suite, Mailchimp, social media platforms, website CMS, and accounting software.Why Join Us?At Tuia Pito Ora New Zealand Institute of Landscape Architects, we believe in fostering a supportive and collaborative work environment. As an Administration Manager, you will have the opportunity to make a real impact on our organisation's growth and success while developing your own skills and experience. We offer flexible working arrangements, professional development opportunities, and a supportive team environment.Hybrid/ Remote: The expectation is that a minimum of 2 days will be spent working alongside the COO in person and the remaining 3 days working remotely from home or from a shared office environment.How to Apply:If this sounds like the perfect role for you, we'd love to hear from youPlease attach your resume and a cover letter outlining your experience and interest in the role via the seek portal - cover letters can be addressed to Angela Hunter by 31st October 2024.
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