Property Management Administrator

9 hours ago


Palmerston North, New Zealand Property Brokers Full time

Our Palmerston North branch is looking for a full-time, Monday to Friday working **35-40 hours per week,** Property Management Administrator to join its busy rentals team.

Based primarily in **Palmerston North**, this is an exciting opportunity to work for one of the largest Property Management companies in the country.

If you have excellent time management skills and a commitment to outstanding customer service and communication, then we want to hear from you

**Join our team as Property Management Administrator**

Are you highly organised, a master of follow-through, and a strong communicator? We are looking for someone just like you to provide essential administrative support to our Property Management team

In this fast-paced and varied role, you'll play a crucial part in ensuring the smooth and efficient running of the department. You'll support our Property Managers to deliver outstanding service, helping to manage new business setups, coordinate maintenance tasks and ensuring rent management processes are executed flawlessly. You'll be key to helping to keep everything on track.

**Key Responsibilities**:

- **New Managements**: Coordinate everything from loading new managements into the system, arranging Healthy Homes assessments, organising property marketing, to setting up key management and handing over to the Property Manager.
- **Maintenance**: Oversee maintenance requests, ensure timely invoicing and follow-up, manage contractor keys, and liaise with finance on outstanding invoices.
- **Inspections**: Schedule inspections, send notices and reminders, and ensure the reporting process is smooth and efficient.
- **Rent Management**: Monitor rent arrears, issue rent reminder notices, coordinate rent increase notifications, and provide administrative support for any tribunal cases.

**What We're Looking For**:

- A highly organised individual who thrives in a fast-paced environment.
- Exceptional time management skills with the ability to juggle multiple tasks and priorities.
- Strong communication skills—both written and verbal—with an eye for detail.
- A proactive self-starter who is flexible and adaptable, with a 'can do' attitude.
- A team player who can contribute to an outstanding customer experience.

**What You'll Bring**:

- At least 2 years' experience in an administrative or customer service role.
- Advanced computer literacy and a proactive approach to problem-solving.
- Knowledge of real estate or property management is a plus, but not essential.

This is a full-time, Monday to Friday working **35-40 hours per week.**

In return, we offer a dynamic role where no two days are the same, a supportive team environment, and the chance to make a real impact in the property management space.

Applications will only be accepted from New Zealand citizens, residents or individuals with a valid NZ work visa.

Pay: Based on experience


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