Executive Assistant

3 months ago

Dunedin, New Zealand University of Otago Full time

Executive Assistant - Pacific Development Office

2300730

**PACIFIC DEVELOPMENT OFFICE**
**CLIENT SERVICES**

**_ The role/Te mahi_**

Talofa lava, Kia orana, Mālō e lelei, Fakaalofa lahi atu, Bula vinaka, Mālō ni, Noa’ia, Halo ola keta, Mauri, Fakatalofa atu and warm Pacific greetings.

We are currently seeking an Executive Assistant to support the Pacific Development Office. This role provides culturally appropriate confidential and high-level secretarial and administrative support services, across a range of complex issues, supporting a busy senior leader and a close-knit team.

You will be working as part of the Shared Services team, flexibly providing administrative services across the University. A strong customer service orientation and commitment to continuous improvement initiatives is critical to your success.
- In this role you will:

- Be the point of contact for the Director of the Pacific Development Office, anticipating needs, and analysing and assessing requests in order to screen and prioritise urgent matters.
- Troubleshoot and initiate action to facilitate resolution and problem solving in a culturally sensitive manner.
- Represent the Pacific Development Office and their staff throughout the University and the wider Pacific community.
- Draft, prepare, coordinate and review information, high-level communication and documents on a range of matters.
- Complete diary management, correspondence, meeting administration and organising travel arrangements.

**_ Your skills and experience/Kā pūkeka me kā wheako_**
- To be successful in this role, you will have:

- Knowledge and understanding of Pacific cultures and customs is a requirement to enable appropriate interactions within the working community.
- Proven experience working in an administrative/secretarial role in a busy or complex environment, with experience working supporting a senior manager/executive an additional advantage.
- A passion for delivering exceptional service to customers.
- An ongoing commitment to positive outcomes for our students, staff and visitors

Understanding and appreciation of Pacific people’s aspirations in the New Zealand context will be beneficial. Knowledge or understanding of Pasifika languages is advantageous, but not required.

**_ About our team/Mō te tīma_**

The Pacific Development Office supports the implementation of the Pacific Strategic Framework across the University of Otago, leading a variety of strategic projects and engaging closely with leaders across the University and the wider Pacific community.

**_ Further details/Pūroko_**

This is a full-time (1.0 FTE), 12-month fixed-term position, located in Dunedin.

For more information about the role, please contact Andrea Vickery via the details below.

**_ Application/Tono_

  • Executive Assistant

    3 months ago

    Dunedin, New Zealand Platinum Recruitment Limited Full time

    Excellent Office Culture - $30-35 per hour - Immediate Start Our client is looking for a highly skilled Executive Assistant to join their team on a temporary basis. We are looking for someone with strong experience across these key areas: - Coordination of correspondence, diary management, and daily agendas - Assisting the Executive Leadership team -...

  • Personal Assistant

    2 weeks ago

    Dunedin, New Zealand Avon Products Full time

    Job Description:Avon Products is seeking a confident and adaptable Personal Assistant to join our team in Dunedin, Otago NZ. As a key member of the team, the Personal Assistant will provide administrative support to senior executives and assist in daily operations within the company.Responsibilities:- Managing schedules and appointments for senior...

  • Personal Assistant

    3 weeks ago

    Dunedin, New Zealand Avon Products Full time

    Job Description: Avon Products is seeking a confident and adaptable Personal Assistant to join our team in Dunedin, Otago NZ. As a key member of the team, the Personal Assistant will provide administrative support to senior executives and assist in daily operations within the company. Responsibilities:- Managing schedules and appointments for senior...

  • Personal Assistant

    2 weeks ago

    Dunedin, New Zealand Avon Products Full time

    Job Description: Avon Products is seeking a confident and adaptable Personal Assistant to join our team in Dunedin, Otago NZ. As a key member of the team, the Personal Assistant will provide administrative support to senior executives and assist in daily operations within the company. Responsibilities: - Managing schedules and appointments for senior...

  • Personal Assistant

    2 weeks ago

    Dunedin, New Zealand Hanesbrands Full time

    Job Description: Hanesbrands is seeking a dynamic and energetic Personal Assistant to join our team in Dunedin, Otago, NZ. As a Personal Assistant, you will provide high-level administrative support to senior executives and ensure the smooth running of their day-to-day activities. This is a full-time position at the Associate Level, requiring a minimum of 3...

  • Personal Assistant

    1 week ago

    Dunedin, New Zealand Hanesbrands Full time

    Job Description: Hanesbrands is seeking a dynamic and energetic Personal Assistant to join our team in Dunedin, Otago, NZ.As a Personal Assistant, you will provide high-level administrative support to senior executives and ensure the smooth running of their day-to-day activities.This is a full-time position at the Associate Level, requiring a minimum of 3...

  • Cafe Assistant

    3 months ago

    Dunedin, New Zealand Columbus Coffee Full time

    **We are Hiring!** **Columbus Coffee Dunedin is calling all self-motivated, fun, creative and dedicated individuals who love hospitality!!** **We are a family owned, fast-paced café, located inside Mitre 10 Mega Dunedin** **Our Vision is to be a community-leading, premium franchised café experience, with a clear focus on outstanding service and local...

  • Yd. Retail Sales Assistant

    3 months ago

    Dunedin, New Zealand yd. Full time

    Come work at **yd.** Australia., a leading menswear brand in the retail industry.- We are your go-to brand when it comes to keeping up with the latest trends. We deliver affordable, sharp fashion to the style-conscious guy and will give you the confidence to go from desk to dancefloor.- Our philosophy is pretty simple: we believe every night should end with...

  • Yd. Retail Sales Assistant

    3 months ago

    Dunedin, New Zealand Retail Apparel Group Full time

    Come work at yd. Australia., a leading menswear brand in the retail industry. We are your go-to brand when it comes to keeping up with the latest trends. We deliver affordable, sharp fashion to the style-conscious guy and will give you the confidence to go from desk to dancefloor. **Our philosophy is pretty simple**: we believe every night should end with...

  • Assistant Manager- Dunedin

    3 months ago

    Dunedin, New Zealand Kathmandu Full time

    We are BCorp certified - Sustainability is at the heart of everything we do - Great benefits including paid parental leave, bonus and clothing allowance - Career opportunities in retail & office based roles across KMD Brands **About Kathmandu** Kathmandu is a leading global outdoor lifestyle brand whose journey began in Aotearoa New Zealand over thirty...

  • Full-Time Sale Assistant

    1 month ago

    Dunedin, New Zealand Stewart Dawsons Full time

    Below is a brief description of this vacancy This page outlines the vacancy and the key skills and responsibilities for the role. Looking for a sales superstar to join our high performing team. Reference: 6607787 Are you looking for a career with a company that's going places? Joining our Dunedin store, you will work collaboratively with the team to provide...

  • Availability (Nightfill) 2ic - The Warehouse, South

    3 months ago

    Dunedin, New Zealand The Warehouse Full time

    **Company Description** The Warehouse is the brand that began it all. Founded in 1982 by Sir Stephen Tindall, the first ‘red shed’ challenged established retailers and proved popular with customers as a result of its simple style, and wide range of products at bargain prices. The Warehouse has become a Kiwi household name, and we proudly recognise the...

  • Availability (Nightfill) 2ic

    3 months ago

    Dunedin, New Zealand The Warehouse Full time

    Company Description The Warehouse is the brand that began it all. Founded in 1982 by Sir Stephen Tindall, the first ‘red shed’ challenged established retailers and proved popular with customers as a result of its simple style, and wide range of products at bargain prices. The Warehouse has become a Kiwi household name, and we proudly recognise the role...

  • Executive (Quality & Product Approval)/Alexandra (Rl)

    2 weeks ago

    Dunedin, New Zealand Target Recruitment Pte Ltd Full time

    Target Recruitmenta member of WMS Group (15C7744)Location: AlexandraWork Week: 5 daysMin. Qualification: DiplomaExperience: 1 to 2 yearsJob Description/ RequirementResponsibilitiesTo work with the marketing team to ensure product safety, environment, and energy approval is ready prior to sales. To resolve quality issues with assistance from the factory and...

  • Availability (Nightfill) 2ic - The Warehouse, South

    3 months ago

    Dunedin, New Zealand The Warehouse Full time

    Company Description The Warehouse is the brand that began it all. Founded in 1982 by Sir Stephen Tindall, the first ‘red shed’ challenged established retailers and proved popular with customers as a result of its simple style, and wide range of products at bargain prices. The Warehouse has become a Kiwi household name, and we proudly recognise the role...

  • Executive (Quality & Product Approval)/Alexandra (Rl)

    2 weeks ago

    Dunedin, New Zealand Target Recruitment Pte Ltd Full time

    Target Recruitment a member of WMS Group (15C7744) Location: Alexandra Work Week: 5 days Min. Qualification: Diploma Experience: 1 to 2 years Job Description/ Requirement Responsibilities To work with the marketing team to ensure product safety, environment, and energy approval is ready prior to sales. To resolve quality issues with assistance from the...

  • Trust Adminsitrator

    3 months ago

    Dunedin, New Zealand HAYS Full time

    Permanent job, Dunedin based, Trust Administrator, Trust admin, admin, administration **Your new company** A premier Otago-based full-service law firm with offices in Dunedin and Central Otago. Who acts for commercial businesses, private clients, and local and regional government, across the South Island, nationally and internationally. They are a...

  • Office Coordinator

    3 months ago

    Dunedin, New Zealand Oritain Full time

    As the Office Coordinator, you will play a crucial role in facilitating the smooth operation of our Dunedin office, providing essential organisational, administrative, and logístical support to ensure the efficient functioning of our daily business activities. You will also provide effective daily administrative support to the senior managers based in New...

  • Hr Administrator

    1 month ago

    Dunedin, New Zealand Platinum Recruitment Full time

    HR Administrator Publication Date 22 / 02 / 2024 Location Dunedin Type Permanent / Full Time Sector HR & Recruitment HR - Assistant / Administrator Platinum Recruitment are excited to be working with this Dunedin based business as they are looking for a HR administrator to join their internal P&C team. The Human Resources Administrator is a key role provides...

  • Administrator Client Services/kaiwhakahaeare Tari

    3 months ago

    Dunedin, New Zealand University of Otago Full time

    Administrator Client Services/Kaiwhakahaeare Tari (Libraries) 2300875 **SHARED SERVICES DIVISION** **LIBRARY** - 6.75% superannuation + five weeks' annual leave. - Open to flexible work arrangements. - Tertiary study benefit. - On-site childcare providers. **_ The role/Te mahi_** As an Administrator Client Services for the University Library, you will be...