Office Manager
5 months ago
**_“Working at the heart of the business - the people - means there’s opportunities to grow in every direction“_**
- Our Team take pride in our Company Culture and share a genuine interest in how our solutions can positively impact our clients.
- Work for a Culture that values its Employees.
- Full-time, 5 days in Office
**ABOUT LEAP**
LEAP is the leading provider of Legal Practice Productivity Solutions in the world and is part of ATI - one of the largest international LegalTech companies. For more than 30 years, our curiosity and commitment to continual improvement has kept us reimagining productivity tools for lawyers and their staff to support our guiding purpose, to ‘Help lawyers who help people’. The market leading software we develop and support is used by more than 100,000 lawyers and their staff in small and medium sized law firms.
Working alongside our international team of passionate high achievers, you’ll join a fast-growing technology business where things seldom stay the same for long. With more than 1000 smart, caring and ambitious ‘LEAPsters’ working together across Australia, Canada, the United States, the United Kingdom, the Republic of Ireland, Poland and New Zealand, you’ll find yourself in good company here.
**MEET THE HR TEAM**
LEAP proudly provides cutting edge LegalTech with a human touch and our Human Resources Team are dedicated to giving LEAPsters the space, support and empowerment they need to be their best selves at work and do the best work of their careers. From the moment people join LEAP to their final day, you’ll ensure their experience is unmatched.
Reporting to the Director of Human Resources, you will provide a high standard of facility support to the LEAP New Zealand office. This role will also be responsible for providing support to the Human Resources team by assisting with various tasks and administration duties regarding human resources activities,
**Requirements**:
**WHAT YOU’LL DO**
- Be the face of LEAP for clients and suppliers, and the contact for visiting LEAP staff from our global locations
- Manage incoming and outgoing mail, including couriers
- Proactively manage and order routine stationery items, including induction books, printed forms and headed paper. Proactively maintain inventory levels
- Proactively manage kitchen stock levels, including ordering of groceries
- Ensure office environment is maintained at a high standard at all times, including kitchen area
- Coordinate room bookings, room set up, and catering requirements
- Coordinate office cleaning, recycling, waste and shredded material removal. Ensure that the office environment is maintained to a high standard
- Organise contractors, including, but not limited to, heating, company plants, water machines, air conditioning, hygiene, waste, recycling)
- Ensure health & safety compliance (e.g. fire and waste, risk assessments, monthly fire, emergency lighting, smoke and extinguisher testing, portable appliance testing and relevant reporting)
- Source, price, and evaluate new equipment for approval, and ensure best pricing and quality from contractors
- Liaise with office landlord for access, security and car parking
- Assist with and / or lead company facilities projects (such as office refurbishments and moves)
- Support various administrative tasks to support the LEAP teams Assist with client marketing events
**HR Assistant**
- Assist on Onboarding and Offboarding employees
- Maintain HR merchandise inventory
- Assist with HR cyclical activities (i.e. People Pulse, company celebrations, etc.)
- Manage HR collateral inventories
- Assist with Recruitment events
**WHAT YOU NEED TO BE REALLY GOOD AT**
- Communication - clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message
- Decision making - identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
- Work standards - setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed
- Customer focus - ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers’ and own organisation’s needs
- Information monitoring - setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.
- Managing work (includes time management) - effectively managing one’s time and resources to ensure that work is completed efficiently.
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