Senior Team Administrator

4 weeks ago

Auckland City, New Zealand AECOM Full time

Company Description
**At AECOM, we’re delivering a better world.**

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - 47,000 strong - driven by a common purpose to deliver a better world.

**Here, you will have freedom to grow in a world of opportunity.**

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started.

**Job Description**:
As the Team Administrator you will be an integral member of the Transportation team working autonomously in the Auckland office. The role is open to Senior or Principal level applicants who can display the ability to manage resources across multiple workstreams with a minimum of 8 years experience.

The ideal applicant will have experience in business development, internal Marketing & Workshare, Bids & opportunities, Recruitment and project leadership/ management.

Day to day duties are as follows:
Leadership & Management
- Ensure smooth running of the office from an administration perspective.
- Provides support to Transport & GET Team Leaders and CAM Managers, including diary management, support with expense claims, meeting organisation etc.
- General administration - org chart, promoting safety observations, organising and approving training.
- Attendance/representation at internal meetings e.g. Transport & GET TL meetings.
- General support and development of improvement initiatives e.g. Wellbeing and Agile Working
- Work closely with HR regarding support to the business for onboarding of new employees, including day 1 induction plans and execution where necessary. Ensure logistics for new team members e.g. desk, mobile, computer and undertake necessary induction on AECOM systems.
- Support event co-ordination for the business.
- Assist with office support activities.
- Provide support with travel requests for Team Leaders; where necessary processing through the travel system.

Business Development
- Supporting proactive business development with AT, WK & AIAL
- Preparing tailored presentations for these sessions & briefing the team to ensure a polished presentation
- Owning a BD calendar for Transport & GET that aims at ensuring the right level of interaction with clients and widening our exposure

Internal Marketing & Workshare
- Working with Marketing to monitor award nominations and drafting of submissions for awards - for projects and team members
- Supporting better interdepartmental & regional coordination and planning

Bids & opportunities
- Ensuring salesforce is proactively updated for Transport & GET opportunities (a salesforce licence will be provided)
- Supporting bids & proposals, including CVs, bios, project writeups etc.
- Preparing database of ESG writeups on our projects (i.e. one example on every project we have) for use in bids and marketing
- Monitoring opportunities and supporting CAM managers

Recruitment
- Raising requisitions on Workday
- Writing/reviewing Positions Descriptions and Adverts
- Reviewing and responding to queries from the recruitment team/processing of applicants
- General brainstorming, LinkedIn searching for known people to fill the open roles we have

Projects
- Attend project based resourcing discussions, representing Transport & GET - feeding this back into the overall groups resourcing. This includes actioning both recruitment & workshare opportunities
- Support PMs

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