Site Services Administrator

7 months ago


New Zealand Alpha Personnel Recruitment Ltd Full time

**The company and opportunity**:
My client is a New Zealand-based science company providing research and development that adds value to fruit, vegetable, crop, and food products.The purpose of this role will be to support the efficient and effective operation of the Research Centre facilities and site services to the satisfaction of internal customers and in compliance with organisational policies.

This role is full-time, Monday - Friday based in Sandringam with normal business working hours. This person will be an integral part of the administration team within the organisation, so you need to have a can-do attitude, great time management skills, ability to prioritise and self-manage workload. You will need to have excellent multitasking skills as this is a fast-paced role.

**As the Site Services Administrator, some of your key areas of responsibility will include**:

- Security Access Management -Ensure site security access control system and Master key system databases are kept up to date and access cards are issued/activated appropriately for staff, visitors, and contractors
- Assist Facilities Manager in investigating security issues and creating reports as and when required
- Daily monitoring of CCTV system footage and reporting of any incidents to the Site Manager
- MEX System Management -Be responsible for tracking MEX requests for the site and follow up as required. Provide updates to customers to ensure that their expectations are managed
- Provide monthly reporting to the Site Management team
- Arrange preventive maintenance for all machines and equipment on site.
- Team support and Adminstration -Provide administration support to the site services team by ensuring site documentation is maintained in accordance with best practice and regulatory requirements
- Ensuring contractors documentation is up to date, certifications have been issued for compliance checks and site information is up to date and maintained
- Contractor and Staff inductions
- Assist with the scheduling and arrange meeting rooms when required.

**To be successful in this role**:

- Previous experience working with Computerized Maintenance Management Systems (CMMS) would be desirable
- Previous experience working with MEX Invoicing, work orders, and requests would be desirable
- Proven experience in operations administration (preferably in the facilities industry)
- Experience in, or exposure to, health and safety systems and procedures would be of benefit
- Intermediate level MS Office, computer, and technology skills
- A high level of accuracy and attention to detail
- Strong work ethic, and reliable
- Effective communication written and verbal
- ** As this is a permanent role, those only with NZ Citizenship or permanent residency will be considered for this role**

**Whats in it for you'**

There are many benefits to this role, including location, a great place to work, and can provide you with strong job security in a challenging job market along with a fantastic tight-knit team


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