Team Administrator

4 months ago

Auckland City, New Zealand Beca Full time

**Team Administrator - Auckland**

**About the Buildings Specialist Services team**

This is an exciting opportunity to support our Buildings Specialist Services Group, a team of about 70 specialists working across New Zealand and supporting clients in Australia and Singapore. The group comprises six services: Fire Engineering, Sustainable Buildings, Digital and Building Technology, Asset Management, Specialist Aquatic Services, and Specialist Lighting. These teams offer diverse expertise, providing advice on a range of building-related works, including future-ready and low energy/low carbon solutions, smart buildings and cities, creative solutions that bring buildings to life, and key regulatory advice in Fire Engineering and Sustainability.

We are dedicated to developing and sharing technical innovation and sustainable practices. Our passion, insight, and diverse experience mean we understand our clients’ unique challenges and how we can innovate to make meaningful change. This is a growing team with expanding markets in NZ and beyond. We are looking for a creative, dynamic person keen on helping us amplify our impact as we strive to make everyday better.

**Te whiwhinga mahi | The opportunity**

In this role, you will support the Fire Engineering team. Based in Auckland, you will assist a nationwide team of 30 fire engineers, requiring excellent communication skills and the ability to build and maintain good rapport with team members you interact with remotely and in person.

You will collaborate closely with other business line administrators across New Zealand, particularly the Specialist Services administrator based in Christchurch. While your primary focus will be supporting the fire engineering team, you may also provide additional support to other specialist services teams as needed. We are looking for someone resilient, who works well under pressure, and can provide effective administrative support in a fast-paced, ever-changing environment, enabling the team to excel.

This exciting role offers opportunities to learn, grow, and become a valuable member of the team and national business. You will have the chance to network, learn, and contribute to team goals by coordinating meetings, onboarding new members, and mastering technical systems. If you are a proactive self-starter, this role can provide ongoing growth, challenges, and eventually lead to new opportunities within the Beca group.

**Mōu ake | About you**

You are a proactive and efficient administrator eager to make a positive impact. You can anticipate the team’s needs, adapt to changing priorities, and excel in multitasking. You are approachable, curious, and responsive in both virtual and in-person engagements. Resilient and keen to take on new tasks, you influence others positively during deadlines by working well under pressure. You possess excellent verbal and written communication skills, an interest in learning new tasks, and ideally, you are good with numbers and have some financial and/or commercial acumen. Your initiative and commitment to team culture will enhance your enjoyment.

You should be proficient in Office 365 (Word, Excel, PowerPoint, Teams, and Outlook), SharePoint, and project administration. Experience with proposal preparation, Microsoft Dynamics, invoicing, travel booking, Miro, and Nitro is preferred but not essential, as full training will be provided.

**Ko tā mātou hei hoatu | What we offer**

A career with Beca will provide you with:

- Build your skills through our extensive Professional development training programs
- Shareholding opportunities
- A supportive and caring work environment where you can bring your whole self to work
- Flexible working arrangements to balance your personal / family commitments
- Opportunities to learn from our industry experts and technical gurus across the Asia-Pacific
- Wellbeing and volunteer leave
- Enhanced parental leave with up to 22 weeks full paid leave after the birth or placement of your child, inclusive of all genders
- Discounted insurances including health, life and income protection

Beca prides itself on supporting a diverse and inclusive culture - open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.

**Mō mātou | About us**

Beca is one of Asia Pacific’s largest independent advisory, design, and engineering consultancies. After a century of operation, we have grown from a family-owned business to one of the most progressive, client-centric professional services consultancies in our region. We have more than 4,000 employees in 25 offices around the world and have delivered projects in more than 70 countries.

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