Office Assistant

20 hours ago


Auckland City, New Zealand 84 recruitment Full time

**Office Assistant needed**Our client is Auckland's leading provider in refrigeration solutions in Auckland, committed to delivering high-quality service and innovative products to their diverse customer base. With a strong reputation built on reliability and expertise, this company is now looking for their next Office Assisant tto join the team

This role is established to assist running the day-to-day activities of the office and service department. This position will require you to multitask and be at the top of your game when the pressure is on, whilst offering an excellent customer experience. Confidence to engage with clients and the personality to create a great experience as the first poin of contact for the business is key Great communication is pivotal to this position, as is confidentiality and discretion.

**Key Responsibilities**:
Accounts duties:

- Checking deposit invoices are paid in a timely manner and advise appropriate Manager (so that parts can then be ordered)
- Xero cashbook payment allocation
- Reconciliation of accounts - some key accounts have many sites
- Cash Sale account setup in simPRO - follow through with payment once job is complete
- Loading of and releasing PPSR for large contract invoices
- Follow up all account, website & quote queries in a timely manner
- Process all credit card payments
- Weekly report to Director - cash flow analysis of payments
- Back up for payroll timesheets & spreadsheets
- Back up to Accounts payable, reconciliations and month end reporting

Administration duties:

- Reception duties: answering phones, logging jobs alongside service department
- Customer Trade account setup and reference checks
- Customer communication, short paid/overpaid, arranging refunds where necessary
- Updating database with account contact information
- Updating our T & C’s & account form and sending out to clients for updated information
- Assisting sales team when required (admin duties)
- Back up for maintenance planner, opening jobs and booking into system with client

Ad-hoc duties:

- Event co-ordination, catering, gift buying
- Ordering stationery & office amenities
- Maintaining social media platforms
- Ensuring all Health & Safety procedures & policies are followed at all times
- General admin duties as required
- Xero experience a must, experience working with Simpro is not necessary but advantageous
- Great memory retention
- Capable of confidentiality and discretion
- Organised, with great time management skills
- Attention to detail
- Quick learner
- Tech savvy
- Must have valid NZ working rights

My client offer generous and competitive compensation, a supportive work environment, and opportunities for professional growth. They offer birthday leave + employer paid health insurance also

If you are a skilled office and accounts assistant looking to take on a new role in a reputable organization, we invite you to apply.

Alternatively you can reach me on 027 560 9100

Jessica Miller

Senior Recruitment Consultant


  • Office Assistant

    7 months ago


    Auckland City, New Zealand Class Home Limited Full time

    Our company is seeking an office assistant who will be responsible for clerical duties in our office. You will manage incoming phone calls and other communications, greet clients and visitors, manage files, update documentation and other documents, and perform other general office clerk responsibilities and errands. **Responsibilities** - Managing filing...

  • Office Assistant

    7 days ago


    Auckland City, New Zealand Kay Cee Int’l Associates Limited Full time

    **Kay Cee Int’l Associates Limited** **Office assistant**: **Auckland, Auckland City, Avondale** $23.15 - $23.15 Hourly Fixed Term/Temporary Looking for someone to work as an office assistant starting ASAP located in Avondale. The job will mainly include cleaning and filing. the job is currently for 1month but open for longer employment if you are a...

  • Office Assistant

    1 week ago


    Auckland City, New Zealand Emergent Full time

    Full-time permanent position with a competitive salary - Fantastic offices based in Takapuna with stunning views - Car parking available Our client is in the property and investment sector, they are looking for a highly professional and admin-driven assistant to support the team, ensuring the smooth day-to-day running of the office. In this crucial...

  • Office Assistant

    7 months ago


    Auckland City, New Zealand MK NZ ENTERPRISES LIMITED Full time

    MK NZ ENTERPRISES LIMITED is selling and renting cars to prestigious customers. We are looking for 1 office assistant to join our team.This a full time permanent role with minimum of 30 hours per week in Auckland region. You may be required to travel out of region for deliver if required. The wage will vary from $29 to $32 depending on your skills and...

  • Office Assistant

    20 hours ago


    Auckland City, New Zealand Joylab Full time

    Say g’day to Joylab and Kapura, two extraordinary communities of top-notch bars, pubs and restaurants dotted across the country that have now combined forces. We’ve both been hard at work for over 15 years creating great businesses and now we’ve decided we’re just better being together. This is an exciting time to join the network as we embark on a...

  • Office Assistant

    5 hours ago


    Auckland City, New Zealand TheMarket Full time

    Company Description At TheMarket, we are passionate about the brands and merchants that we work with, selecting authentic alignments to tell great stories via our various marketing channels. Whether it’s search, display, affiliates, retargeting or social; targeting awareness, consideration or purchase intents; on mobile, app, desktop or tablet - we strive...

  • Office Assistant

    7 months ago


    Auckland City, New Zealand The GOAT Corporation Limited Full time

    The Goat Builders & Developers is a dynamic and growing organization dedicated to [briefly describe your company's mission or industry]. We pride ourselves on fostering a collaborative and supportive work environment where every team member can thrive. *Job Description: * *Key Responsibilities: * - Perform general office administrative tasks including...

  • Office Assistant

    2 weeks ago


    Auckland City, New Zealand HAYS Full time

    Office Administrator required for a boutique law firm located in Auckland CBD**Your new company** A boutique law firm specialising in trusts, estate administration and relationship property litigation amongst other things. **Your new role** To provide effective and proactive office administrative support to the business, and to work as part of a team...

  • Office Assistant

    8 months ago


    Auckland City, New Zealand Madison Recruitment Full time

    **The Role** This role offers a lot of variety, with duties related to reception, office management, personal assistance, facilities and accounts assistance. Duties of the role will include but are not limited to: - Front of house duties such as answering phones and meeting and greeting our high profile cliental - Updating and maintaining OPM data and...

  • Office Assistant

    9 months ago


    Auckland City, New Zealand Baker Tilly Staples Rodway Full time

    Baker Tilly Staples Rodway is one of New Zealand’s largest independent business advisory firms, specialising in Accounting, Business Advisory Services, Audit and Taxation. The success of our business is based on innovative thinking, the opportunity for professional growth, high-calibre people and access to worldwide resources through the Baker Tilly...

  • Office Assistant

    6 months ago


    Auckland City, New Zealand Yotta Recruitment Full time

    **We are recruiting for an office assistant in Online Tourism Work (remote)** **Responsibilities**:* **provide good booking service to our customers and it can be done without affecting your current job** **Daily Payroll** **Requirements: Basic written English** **Age limit is 20 years and older** **Work schedule Flexible time of 2-3 hours on a...

  • Office Assistant

    6 months ago


    Auckland City, New Zealand Heights Recruitment Full time

    We are recruiting for an office assistant in Online Tourism Work (remote) - Responsibilities:* - provide good booking service to our customers and it can be done without affecting your current job - Daily Payroll - Requirements: Basic written English - Age limit is 20 years and older - Work schedule Flexible time of 2-3 hours on a day **Job Types**:...

  • Office Assistant

    5 hours ago


    Auckland, New Zealand West Recruitment Pty Ltd Full time

    Location: CBD, Inner West & Eastern Suburbs Reference ID: 1109842 Contact: Alece O'Hara Email: Call: 0483 945 775 West Sector: Business Support Job Summary Job Description About your new employer: West is proud to be partnering with a leading managed IT service provider based in the heart of the CBD.Known for helping their clients navigate IT and transform...


  • Wellington City, New Zealand NZ Education Review Office Full time

    Te Tari Arotake Mātauranga | Education Review Office (ERO) are dedicated to diversity, equity, inclusion, health, and wellbeing. We welcome every gender, ethnicity, ability, religion, age, and background and encourage all our people to be their authentic selves. **Starting salary**: $70,000 - $85,000 negotiable + superannuation Mō tēnei tūranga | About...

  • Office Assistant

    19 hours ago


    Auckland, New Zealand West Recruitment Pty Ltd Full time

    Location: CBD, Inner West & Eastern SuburbsReference ID: 1109842Contact: Alece O'HaraEmail: ******: 0483 945 775West Sector: Business SupportJob SummaryJob DescriptionAbout your new employer:West is proud to be partnering with a leading managed IT service provider based in the heart of the CBD.Known for helping their clients navigate IT and transform their...


  • Auckland City, New Zealand The Office Cleaning Company Full time

    **The Office Cleaning Company** **Part Time Commercial Cleaning**: **Auckland, Auckland City** $26 - $26 Weekly Permanent Part time - **$26 an hour**: - **Flexible hours**: - **More work available** We are currently looking for a commercial cleaner to take over cleaning of the common areas in an apartment complex in Auckland. The role is 4 hours on...

  • Personal Assistant

    7 months ago


    Auckland City, New Zealand Edition Full time

    We are a couple who are running a business based in Grey Lynn and are searching for an experienced and motivated person to provide administrative support in a well-organised and timely manner. You will be responsible for tasks such as scheduling, sourcing office supplies, cleaning, and managing appointments. **Responsibilities** - **Assisting in office...


  • Auckland City, New Zealand MIKIA CONSULTING GROUP LIMITED Full time

    Office and Business Development Assistant (MIKIA CONSULTING GROUP LIMITED) The company is looking for an energetic, trusted fulltime employee who can welcome the clients with their satisfaction, deal with them with integrity, maintain confidentiality and support our regular business development affairs. - Coordinating activities to ensure that objectives of...

  • Office Assistant

    6 months ago


    Wellington City, New Zealand Foodstuffs North Island Full time

    Are you the person we are looking for? If you: - Have the RIGHT attitude, Can work as a TEAM member, STRIVE for excellence Are happy multitasking, Have an eye for detail, Be comfortable and accurate using computers Have some Compliance / accounting / Office / SAP background _(preferred but not essential)_ You might be suitable for the vacancy we...


  • Auckland City, New Zealand Emprego NZ Full time

    We are looking for a reliable punctual and honest office assistant with a great work ethic and high degree of accuracy. Tasks will vary and suit second year Commerce student with accounting and marketing background. Competency in excel and other microsoft publisher programs an advantage.