Office Assistant

1 week ago


Auckland City, New Zealand 84 recruitment Full time

**Office Assistant needed**Our client is Auckland's leading provider in refrigeration solutions in Auckland, committed to delivering high-quality service and innovative products to their diverse customer base. With a strong reputation built on reliability and expertise, this company is now looking for their next Office Assisant tto join the team

This role is established to assist running the day-to-day activities of the office and service department. This position will require you to multitask and be at the top of your game when the pressure is on, whilst offering an excellent customer experience. Confidence to engage with clients and the personality to create a great experience as the first poin of contact for the business is key Great communication is pivotal to this position, as is confidentiality and discretion.

**Key Responsibilities**:
Accounts duties:

- Checking deposit invoices are paid in a timely manner and advise appropriate Manager (so that parts can then be ordered)
- Xero cashbook payment allocation
- Reconciliation of accounts - some key accounts have many sites
- Cash Sale account setup in simPRO - follow through with payment once job is complete
- Loading of and releasing PPSR for large contract invoices
- Follow up all account, website & quote queries in a timely manner
- Process all credit card payments
- Weekly report to Director - cash flow analysis of payments
- Back up for payroll timesheets & spreadsheets
- Back up to Accounts payable, reconciliations and month end reporting

Administration duties:

- Reception duties: answering phones, logging jobs alongside service department
- Customer Trade account setup and reference checks
- Customer communication, short paid/overpaid, arranging refunds where necessary
- Updating database with account contact information
- Updating our T & C’s & account form and sending out to clients for updated information
- Assisting sales team when required (admin duties)
- Back up for maintenance planner, opening jobs and booking into system with client

Ad-hoc duties:

- Event co-ordination, catering, gift buying
- Ordering stationery & office amenities
- Maintaining social media platforms
- Ensuring all Health & Safety procedures & policies are followed at all times
- General admin duties as required
- Xero experience a must, experience working with Simpro is not necessary but advantageous
- Great memory retention
- Capable of confidentiality and discretion
- Organised, with great time management skills
- Attention to detail
- Quick learner
- Tech savvy
- Must have valid NZ working rights

My client offer generous and competitive compensation, a supportive work environment, and opportunities for professional growth. They offer birthday leave + employer paid health insurance also

If you are a skilled office and accounts assistant looking to take on a new role in a reputable organization, we invite you to apply.

Alternatively you can reach me on 027 560 9100

Jessica Miller

Senior Recruitment Consultant


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