Executive Assistant to Deputy Secretary

2 months ago


Wellington City, New Zealand New Zealand Government Full time

The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.
Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.
Executive Assistant to Deputy Secretary Americas and Asia Group, Ministry of Foreign Affairs and Trade
- Diverse and high performing team.
- Collaborative, supportive environment.
- Full-time, permanent role based in Wellington.

Utilise your executive skills to support the Deputy Secretary of the Americas and Asia Group at the Ministry of Foreign Affairs and Trade.
Kōrero mō te tūranga - About the role
We have a permanent opportunity available for an Executive Assistant to the Deputy Secretary of Americas and Asia Group. The key purpose of the role is to provide a broad range of executive support for the Deputy Secretary, this includes business administration and corporate services such as financial administration, information management, correspondence and travel, diary management, as well as meeting and event coordination.
The responsibilities for this Wellington
- based permanent role include:

- Providing executive support to enable the smooth operation of office systems, resources and equipment that support the Deputy Secretary’s work programme
- Supporting and assisting the Deputy Secretary to meet all their organisational responsibilities including finance, audit, resources, information and security
- Arranging and organising functions, meetings, workshops, and training events

To view the full position description for the role, please click here
The salary range for this role is $70,784 to $90,446 total fixed remuneration, negotiable depending on skills and experience. The total remuneration is inclusive of our 3% KiwiSaver employer contribution.
Mā‎ wai te mahi nei? - Who are we looking for?
- strong customer focus, with outstanding interpersonal and communication skills
- excellent attention to detail
- natural planning and organisation skills with the ability to self-manage and use your initiative
- flexibility and ability to adapt quickly in a reactive environment
- technical skills and confidence using the MS Office suite

Ideally you will also have a good understanding of tikanga (Māori customs and protocols), with the ability to weave te ao Māori (the Māori worldview) into your work.
If you are just starting on this journey that’s OK too - as long as you have a willingness to learn and a desire to develop your cultural capability. As a Te Tiriti o Waitangi partner, this is important to us and we offer training and support.
Ngā hua o te mahi i te Manatū Aorere - Why MFAT?
We are committed to a focus on leadership, talent, training and development, and flexible work options. Check out our benefits page to find out more about why we love working here.
You can find out more about our staff networks and our Diversity and Inclusion Strategy here
Mō mātou - About us
Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.
Me pēhea te tuku tono - To Apply/Interested?
To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen.
Please Let us know if you need any support or have any access requirements that will help you through the recruitment process.
Applications close at midnight Tuesday 29 October 2024.
**Please note**: This is not a Foreign Policy/diplomatic role. This is a ‘Corporate’ role (known here as a Specialist role) based in Wellington, NZ.


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