Administrator

23 hours ago


Hamilton East, New Zealand Emprego NZ Full time

**COURSE CO-ORDINATION/ROOM BOOKINGS**:

- Set up new courses/programmes as required in conjunction with Manager
- Liaise with tutors and ensure all resources in place in conjunction with Manager
- Liaise with clients and groups wanting to book a room
- Go over security and other necessary procedures with clients and orient them to our spaces and requirements.
- Invoicing as required
- Liaise with room hire clients and deal with any issues occurring.

**FUNDING**:

- Assist in preparing accountability reports for funders if required

**GENERAL ADMINISTRATION**:

- General duties as required around the house (dishwasher etc)
- Some financial administration and data entry (statistics)
- Co-ordinating our volunteers
- Assist and Co-ordinate events as required

**RECEPTION**:

- Meeting and helping with clients as they enter the building. This will include checking vaccine passes.
- Responding to clients on the phone helping them as able and needed.
- Triage clients (phone or walk-ins) to the appropriate staff member or agency.
- Check Messenger and phone texts on work phone and deal with them as needed.

**MARKETING**:

- Publicize and promote the activities of the Community House
- Market Waimarie and operations
- Assist with planning and running events run by /involving Waimarie

Assist with any other tasks as and when required.

Ideal person specifications
- Great people skills a must for this position
- A commitment to kind, accurate and proactive communication
- Good computer skills, especially with Microsoft Office
- Some MYOB skills necessary for invoicing - training will be provided
- Initiative, creativity, honesty, reliability and a sense of humour - highly valued and probably essential
- Good team player
- Respect for client and Agency confidentiality required at all times
- Versatility, flexibility and openness is highly desirable in this position as community work may involve almost anything on any given day.



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