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Executive Assistant to The Deputy Chief Executive

2 months ago

Wellington City, New Zealand New Zealand Government Full time

Wellington-based, Permanent, Full-Time opportunity
Ko wai mātou | About us
The National Emergency Management Agency (NEMA) provides national leadership to New Zealand's distributed emergency management system. NEMA's primary focus is on the performance and capability of the emergency management system as a whole, across all hazards and all risks and the 4 Rs of risk reduction, readiness, response and recovery.
Mō tēnei tūranga mahi | About this role
The Executive Assistant position sits within the Executive Office and is a critical function in ensuring the DCE's day is co-ordinated and managed effectively. This position provides a comprehensive executive support service with the return of an exciting high energy role that provides interest and variety at the highest level. Come and join our friendly, dynamic team of emergency management professionals.
There is no typical day in an organisation that is focused on Emergency Management, which is exciting There are aspects of the role that require a thorough, dependable, and focused approach, including:

- Personal and confidential secretarial support provided to the Deputy Chief Executive
- Meetings, events and tasks are supported
- Minutes taking and typing
- Documentation including word processing, spreadsheets, presentations and project plans
- Financial processes such as reimbursement claims
- Provision of support, including travel bookings, to members of the Deputy Chief Executive's Office
- Management of the Deputy Chief Executive's diary.

Working for NEMA comes with additional rewarding activities aligned to your skill set. In the event of a national emergency response, such as the response to Cyclone Gabrielle you may be required to provide rostered support. An emergency response of national significance allows you and your colleagues to experience working as a cohesive team, at pace, often in an environment of ambiguity, in the heart of the National Crisis Management Centre.
Ko wai koe | About you
This role would suit you if you can show capability and experience as an EA/PA at a Senior level. Public sector experience is preferred, as an understanding of the machinery of government would be beneficial.
Additionally, we would like to see your demonstrated experience in the following:

- A team player with experience working closely with senior leadership teams and other business units.
- A high level of computer literacy in Microsoft packages with the ability to adapt to new technologies.
- Excellent secretarial and process management skills with experience in taking minutes or willingness to learn.
- Successfully working with multiple internal and external stakeholders and negotiating and managing their variable needs to support the Office of the Deputy Chief Executive's deliverables.

Ta matou e tuku | What we offer
NEMA values diversity and inclusion. We want our workforce to reflect the diversity of our communities. We value and respect the contributions of our people with diverse backgrounds, experiences, skills and perspectives.
All NEMA roles are flexible by default and a positive work life balance is encouraged.
Whakaritenga Haumaru | Security Requirements
Due to the security requirements of this role, applicants must be a New Zealand citizen or New Zealand Permanent Resident.
Me pehea te tono | How to apply
Applications close at 5pm, Wednesday 14th June 2023

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