Office Administrator

6 days ago


Auckland City, New Zealand OCS Limited Full time

Central Based Location
- Diverse role in a great team

Our Auckland team is looking for a fast, organised and detailed
**Office Administrator** to support our HVAC division at
**1M**, with operational Administration support.

**1M** is one of the country’s leading commercial and infrastructure air conditioning mechanical service companies which provides design, build, and install services under the HVAC division of the OCS Group

This a
**full-time position** of 40 hours/week based in
**Penrose** - from time to time you may be required to work extra hours so some flexibility will be advantageous.

While previous administration experience would be beneficial, the right individual to join the team will be able to demonstrate
**most if not all of the following characteristics**:

- You are a star multi-tasker, able to prioritize "urgent" requests left, right and centre, all whilst maintaining excellent standards of service to internal and external customers.
- A minimum of 2 years experience in an administration role at a senior level
- Your attention to detail is second to none as you live the value of getting details right the first time as a way to increase business efficiency.
- You thrive under pressure, delivering your best work within deadlines whilst supporting and cheering on your team members to succeed as well.
- No task is too big or too small for you. Your peers praise your flexibility and team approach to getting things done.
- Phone calls and other interruptions don't take you off balance; you have the ability to focus no matter what is going on around you.
- You have a diverse communication skill set, able to achieve clarity and fullness of information as well as positive relationships with anyone you work with.
- You are a lifelong learner and encourage feedback as a way to support your professional development.

**Responsibilities include**:

- Managing the vehicle fleet (warrants, repairs, vehicle allocations, Lease Contracts).
- Providing Support to General Managers with operational and administrative tasks.
- Maintaining administration systems and processes
- Raising purchase orders and sales orders
- Asset Management (Ordering stock, maintaining, and preparing stock take reports)
- Maintaining/updating contracts reports including cost center, work breakdown structure, and customers’ details
- Preparing consumables reports, journals, and accruals
- Reconciling charges against costing sheets, specifications, schedules, and auto-billing to ensure accuracy
- General Administration Duties

**Applicants for this position should have NZ residency or a valid NZ work visa.



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