Front Office Receptionist

3 months ago

Auckland City, New Zealand TFE Hotels Full time

**Hourly Wage**: $23.15 to $29.66 per hour
**Employment Status**: Full-time (30+ hours per week)
**Employment Type**: Permanent
**Places of Work**: Auckland, New Zealand
Located in the North Island of New Zealand, Auckland is known as the ‘City of Sails’ with landscape characterised by volcanic hills, numerous islands and beautiful beaches. Representing strong Māori heritage, Auckland is a city that encapsulates commerce, culture and education.
Purpose
As receptionist, you’ll love putting others first and you’re smiling when they are - you’re the definition of a people person. Being the go-to for guests, managing admin and giving real local advice is all part of the deal. We value people with authentic charisma, celebrate the uniqueness of every team member and are big on sharing the rewards.
Primary Responsibilities
- You process all guest check-ins and check-outs are smoothly and seamlessly
- You always greet guests by name
- All guest details are recorded accurately, and necessary info updated in guest’s CRM profile as required
- You’re the go-to for any special requests, general info, transport, event tickets, restaurant & airline reservations and any other queries that may arise
- You always cheerfully and promptly respond to any calls
- If you’re unsure of the answer to a guest query, you will promptly find out and follow up
- You resolve guest complaints timely and professionally, referring them to a supervisor if needed
- You’re familiar with all room types, rates and services and are ready to ‘sell’ at any time
- You’re friendly and efficient in handling reservation requests (for groups, unusual or difficult requests, involve the Hotel/Reservations Manager/Coordinator)
- Any guest mail, messages and deliveries are processed accurately and efficiently
- You complete wake up calls always on time
- You liaise with the relevant departments including housekeeping and maintenance to assist with any guest request as required
- Maintain a dynamic ‘Guest Services Directory’ in the Property Management System (PMS), with local and essential information for your hotel
- You’re happy to cross train within all available departments throughout your hotel
- You’ll jump in and help out other departments during peak busy times
- Your communication is unrivalled, and you always provide a clear and concise handover for the next shift
- Keep your Manager informed of any problems and unusual matters
- Cleanliness and tidiness are a priority - you keep Front Office looking immaculate
- This isn’t an exhaustive list - your Manager may have other reasonable tasks or instructions on occasion

Skills, Experience and Responsibilities
- You (ideally) have or are studying toward a Hospitality Diploma or Degree and/or have prior experience in a similar role and similar property
- You can physically meet the demands for this role including constant standing, frequent computer and phone use involving repetitive and sustained use of the upper limbs and occasional lifting, pushing and moving of objects up to 20 kgs
- You’re tech-savvy and proficient in using Microsoft Office 365, Property Management System and Customer Relationship Management database

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