Regional Coordinator

5 months ago

Auckland City, New Zealand Orbit Marketing Full time

Permanent full-time - 37.5 hour contract

$54,600 a year salary ($28.00 per hour)

Fuel card

Laptop and full office set up supplied.

**SPECIFIC DUTIES & RESPONSIBILITIES**

Regional management:

- Manage and staff all campaign shifts within the Auckland region.
- Be contactable and responsive, communication is key to this role.
- Fill shifts on staff management software.
- Train BA's both pre-campaign online and in-store and conduct all relevant talent training, especially to hit campaign sales targets.
- Manage BA's day-to-day supporting them during a live campaign and fostering a company culture to ensure retention.
- Visit shifts and provide support where needed.
- Take campaign photos for client reporting and company marketing.
- Create campaign kits and manage these during a live campaign, topping up collateral when needed.
- Emergency cover for shifts when needed.
- Maintain storage unit ensuring it is kept a clean, tidy, and functional space.
- Organise kit swaps between BAs ensuring the team is well organised and equipped to do their job properly.
- Organising couriers for kit movements between regions.
- Take photos at campaigns for client reporting.
- Monitor BAs surveys ensuring these are completed on time and to a high standard, and provide assistance where needed.

Demonstrations/sales events:

- Provide assistance on all ideation, planning, execution and measurement of all Orbit's brand marketing initiatives and activations while managing deliverables in an efficient, timely manner.
- Liaise with clients to identify their needs and to ensure customer satisfaction.
- Conduct market research, gather information and negotiate contracts prior to closing any deals.
- Organise facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material.
- Ensure compliance with insurance, legal, health and safety obligations.
- Establish and maintain effective working relationships with vendors and suppliers to drive down costs and enhance event offerings.
- Specify staff requirements and coordinate their activities.
- Work closely with marketing to promote and publicise events.
- Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
- Conduct pre
- and post - event evaluations and report on outcomes, providing feedback to the business.
- Mystery shop Brand Ambassadors in store
- Research market, identify event opportunities and generate interest.
- Propose new ideas to improve the event planning and implementation process.

Business support:

- Attend Orbit meetings via teleconference or locally when practical.
- Working with colleagues to devise campaigns and event solutions that meet the client’s brief and budget.
- Provide outstanding customer service and build relationships with internal and external customers & suppliers.
- Presenting, alongside agency colleagues campaign ideas and budgets to the client.
- Manage on-site event production and post event pack down.
- Writing client reports and updates.
- Propose new ideas to improve the event planning and implementation process.
- Working with account team to brief media, creative and research staff, and assisting with the formulation of marketing strategies.
- Monitoring the effectiveness of campaigns and events.
- Undertaking administration tasks.
- Carry out other tasks and duties when required and instructed by either CFO or CEO or their delegated staff members.

**GENERAL DUTIES & RESPONSIBILITIES**
- Be punctual and work the hours and times specified.
- Prioritise workload to ensure work of the greatest importance to the business is undertaken with urgency and to a high standard.
- Support and help develop a positive workplace culture.
- Demonstrate excellent interpersonal communication skills.
- Responsibly manage all business resources within accountability levels.
- Undertake all duties and responsibilities outlined in this job description and all other duties as required by the business.
- Comply with all employment obligations.
- Promptly undertake to complete all reasonable and lawful instructions and directions given.
- Serve the business in good faith, promoting and protecting the business's best interests.
- During work time, and such other times as may be reasonably required, dedicate all effort to the execution and fulfilment of the duties, responsibilities, obligations and instructions related to employment.
- Demonstrate through own actions a commitment to Health and Safety at work when undertaking work or observing others in the workplace.

**SKILLS, EXPERIENCE & EDUCATION**
- A relevant tertiary qualification e.g. Marketing/Management (with a major in Event Management).
- Previous experience in a Coordinator role.
- Proven experience in various conference and event types.
- Sales and negotiation experience in local market from prospecting to event contracting stage.
- Enthusiasm, willing

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