Accounts and Office Coordinator
4 weeks ago
Job Posting End Date
August 23, 2023
Job Location
Auckland
**Job Description**:
About the Auckland System Management (ASM) Alliance
The ASM is an alliance between HEB Construction, Fulton Hogan and Waka Kotahi NZ Transport Agency to operate and maintain Auckland's motorway network. The Alliance is expected to work collaboratively with internal and external stakeholders as well as suppliers to deliver exceptional outcomes for customers using the Auckland transport system. Estimated project dates are from July 2019 to June 2028.
The Opportunity
We are looking for a diligent and highly motivated individual to provide strong administration support to our office and accounts team. This role will ensure the smooth running of the Ellerslie Office and the Accounts coordination will ensure we are able to create accurate and timely financial records for ASM.
**Responsibilities**:
Accounts team support tasks:
- Creditor/supplier Invoice Processing- Creditor/supplier Statement Reconciliation- Accounts Payable Queries- Raise purchase requisitions- Collecting all supporting documents for monthly claim audit- Liaise with auditors regarding audit queries.- Timesheet reconciliation, reviewing and identifying timesheets not processed and chased.- Plant hour allocations and job costing of plant
Office team supports tasks:
- Open mail & distribute- Adhoc admin duties as required- Maintenance and coordination of shared use areas (lunch and meeting rooms)- Stock control for stationary and kitchen consumables- Liaison with our lease operators- Managing uniform orders
About you:
- NCEA Level 3 or equivalent- Proficient user of Microsoft package (Excel, Word, Outlook)- Knowledge of ERP systems/accounting software, preference Microsoft Dynamics (F&O)- Ability to maintain a high level of accuracy in preparing and entering information- Analytical and practical problem-solving abilities- Effective communication and organisation skills- Skill in analysing and interpreting information- Good organisational and time management skills
- We celebrate and embrace diversity across our business and are committed to equal employment opportunities._
- We believe in the value that diversity brings to our team and people who share our REAL values are encouraged to apply_
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