Business Support Co-ordinator

5 months ago

Auckland City, New Zealand Auckland Transport Full time

Auckland Transport is leading the development of transport infrastructure and solutions that enable healthy and accessible communities. Regardless of your choice to walk, cycle, drive, take the ferry or train, we are passionate about working together to deliver safe, efficient, innovative and sustainable options whilst providing a transport system that will create a vibrant and connected Auckland.

We are on a journey and working to shape our organisation through an ambitious transformation programme providing for more effective and efficient AT.

Delivering Auckland's transport solution on such a mammoth scale is no mean feat and we need a talented team to ensure we are up to this task.

**Te Whiwhinga mahi | The opportunity**

The Business Support Coordinator will also need to work closely with, and act as back up to other members of the Business Support team and wider Auckland Transport Operation Centre (ATOC) business teams.

You will:

- Process inductions, onboarding and exiting arrangements for staff or others based at ATOC.
- Manage project work/tasks as directed by the Business Support Manager.
- Co-ordinate debrief meetings for all of ATOC documenting minutes and actions and supporting debrief projects.
- Complete and manage continuous improvement to financial reporting and compliance activities, and make sure they comply with policies and processes of both partner agencies.
- Create any ad hoc or regular reports, as required by the Business Support Manager or the wider ATOC business unit.
- Undertake general administrative tasks such as processing mail/courier requests, responding to incoming phone calls, management of common meeting rooms, utility areas and outside meeting requests.

**Ko koe tēnei | About you**

To be considered for this role you will have:

- Proven experience in an administration role, project co-ordination role or similar.
- Expertise in use of the Microsoft office suite.
- A good understanding of finance practices and compliance.
- A current and valid New Zealand Driver's Licence (or equivalent).
- The ability to multi task, prioritise, work well under pressure.
- Proven ability to perform a broad range of co-ordination and administrative functions; exercising judgement as to how projects/tasks are performed and scheduled.
- Demonstrated discretion, tact and diplomacy in dealing with confidential, commercially sensitive and/or personal work related information.
- A strong achievement/delivery focus and high standards, including accuracy and attention to detail, the ability to meet deadlines, and a high level of organisational and time management skills.

**Ko wai mātou | About us**

At AT, we embrace inclusion and fully support building a diverse workplace where people come first and we feel safe, respected, valued and supported, inclusive of our differences. Our values are more than just words - they are integral to everything we do. **Manaakitanga**:

- We care, **Tiakitanga** - Safe with us, **Whanaungatanga** - We connect, **Auahatanga**:

- Better, bolder, together.

We offer:

- Investment in your professional development and training
- Opportunity for greater leadership and accountability
- Paid parental and partner leave
- Study assistance
- Health and Wellbeing benefits
- Professional memberships

**#LI-KK1

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