Administrative Assistant

2 days ago

Christchurch, New Zealand New Zealand Government Full time

Mō te tūnga | About the role
We are
looking for an experienced Administrative Assistant to join our team at the
Professional Development Unit (PDU). Reporting to the PDU Nurse Manager your
role will be to provide efficient coordination and administration support to
the PDU team. The Professional Development Unit provides a range of educational
opportunities aimed towards the Nursing, Midwifery, and Hospital Aide workforce
at Te Whatu Ora Waitaha Canterbury.
Your
warm, friendly approach and excellent interpersonal skills will shine through,
as will your organisational skills and ability to be discreet with the
information you work with. You will interact with a range of people so your
ability to be sensitive to diversity and cultural needs will be highly valued
in this environment.
Our
ideal applicant will be a technologically savvy person who has confidence on
the computer, ideally with an advanced knowledge of Word, Excel, and Teams. We
are looking for an all-round team player who can work autonomously and able to
take initiative. In this role, you will be required to manage multiple
priorities and distractions.
This
position is 36 hours per week (0.9 FTE) Monday to Friday.

**Responsibilities include**:

- Provide administrative and secretarial support to all staff within

the PDU as required
- General administrative and secretarial tasks, including compiling
reports, writing agendas/minutes, entering information onto the learning
management system, answering telephones
- Record information accurately and maintain the integrity of the
database
- Promote the PDU in a positive and accurate manner to the public,
consumers and other staff members
- Observe all Te Whatu Ora [Health NZ] safe work procedures and
instructionsNgā pūkenga me ngā wheako | Skills and experience

**This role requires the following**:
Essential
- Previous experience working as an

administrative assistant
- Excellent customer service skills,
communicating with a wide range of people, both internal and external to the
organisation.
- High level of written and verbal
communication skills
- Intermediate to advanced user in
Microsoft Office Applications (e.g. Word, Excel, Outlook, Teams).
- Technically savvy ' quick at
- Excellent organisational, time
management, and problem-solving skills
- Initiative and ability to make
recommendations for improved office systems
- Proven ability to work in a team
and individually
- Demonstrate a commitment to
developing an understanding of the Treaty of Waitangi, Maori and other cultural
issues as related to the PDU.
- Demonstrate a professional

**attitude including self and team careDesirable**:

- Experience in the field of health,

or education
- Experience with the learning
management system
- Experience in a team environment
- Certificate in Business
AdministrationMō mātou | About Us

Te Whatu Ora, Health New Zealand, leads the
day-to-day running of our health system across New Zealand, with functions
delivered at local, district, regional and national levels. It weaves the
functions of the 20 former District Health Boards into its regional divisions
and district offices, ensuring continuity of services in the health system.
Here in Waitaha, Canterbury we deliver health
services to the almost 600,000 people that live in the Canterbury region.
'Ko ngā tāngata, te mātua mahi - Putting people at the heart of all
we do'
We are committed to honouring Te Tiriti o Waitangi
and its principles by ensuring our partnership with Māori are at the forefront
of all our conversations. We believe in improving, promoting, and
protecting the health and well-being of the Canterbury and the West Coast
community.
The culture at Te Whatu Ora - Waitaha, is driven by

**our ā Mātou Uara (Our Value''''s)**:

- Care and respect for others - Manaaki me te whakaute i te tangata.
- Integrity in all we do - Hāpai i ā mātou mahi katoa i runga i te

pono.
- Responsibility for outcomes - Te Takohanga i ngā huaNgā hua |
Benefits of working at Te Whatu Ora [Health NZ] - Waitaha Canterbury
When you work at Te Whatu Ora - Waitaha, you are
part of a wider whānau that will support you along your journey. We offer great
coaching, mentoring and learning outcomes for all staff. We are always
improving our facilities across all campuses and have amazing discounts from
select retailers, restaurants and businesses. At Te Whatu Ora - Waitaha, you
are part of something greater than yourself and encouraged to be your unique
self.
We have a range of clinical and non-clinical roles
at Te Whatu Ora - Waitaha, there could be a place for you Please visit our
careers website for other roles and find your ideal fit within Te Whatu Ora '
Waitaha [Health NZ]
Applications will be processed as they are
The Future of the Health Industry
only be performed by a person who has been vaccinated against Covid-19. It is
Covid-19. This vaccination requirement includes gaining Booster Doses required
to perform your role under the Health Order. As

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