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Budget Coordinator

2 months ago

Manukau, Auckland, New Zealand Niche Full time
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Budget Process Coordinator

Business Group Te Pou Kaupapahere

Location Wellington

Salary band A6

Mahi i roto i te Ratonga Tūmatanui | Working in the Public Service


Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki.

He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi.

Ka tautoko mātou i te kāwanatanga manapori.

Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future.

We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government.

We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

Mō ētahi atu kōrero hei whakamārama i tēnei kaupapa, haere ki | You can find out more about what this means at Role and purpose - Te Kawa Mataaho Public Service Commission.

To Mātou Aronga | What we do for Aotearoa New Zealand

At Te Tāhuhu o te Mātauranga | Ministry of Education, delivering our purpose makes a real difference to all ākonga of Aotearoa:
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga We shape an education system that delivers excellent and equitable outcomes

We fulfil our purpose by:
- delivering services and support nationally, regionally and locally to and through the education sector and in some cases directly to ākonga and whānau
- shaping the policies, settings and performance of the education system so that it is well placed to deliver equitable outcomes for ākonga and their whānau, from early learning through tertiary.


Tēnei Tūranga | About the role The Budget Process Coordinator provides efficient and effective administration, planning, co-ordination and support to multiple work streams, and administration support to the Budget Strategy and Coordination team.

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Ngā Haepapa | Accountabilities

As the Budget Process Coordinator you will be responsible for:
Planning, monitoring, tracking and reporting

  • Project planning and scheduling
  • Implementing appropriate risk, issue, change, dependency, quality, communications and contract
controls

  • Assisting with the completion of project methodology deliverables and planning documentation
  • Preparing the required status and progress reports (including risks and issues)
  • Tracking budget process tasks
  • Tracking programme progress against plans and milestones using established document templates
  • Tracking and coordinating SME responses and communications to Ministers and other stakeholders
  • Preparing and distributing formal and informal communications
Records Management

  • Ensure consistency across project filing structures in accordance with any policy documents
  • Maintains accurate databases, records and filing systems
  • Maintains uptodate forms, guides and templates as required
Administrative support

  • Organise meetings, venues, papers for meetings, as required
  • Provide administrative support to senior officials, as required
  • Prepare and distributing papers and agendas for meetings
  • Keep notes / minutes (including action points) for meetings, as required
  • Draft correspondence, documentation or other material as required
Customer Service

  • Respond to queries from internal and external stakeholders, including the Ministers' Offices, in an
appropriate and timely manner and with a strong focus on achieving outcomes

  • Refer, resolve and escalate queries and issues, that have been raised, to the appropriate person
Relationship Management

  • Foster effective approaches to support communication and coordination across the group and other
areas within the Ministry.

  • Establish strong working relationships across key government agencies to ensure effective management
of cross-government work streams.

  • Support relationships to take full advantage of the perspectives of external stakeholders.
Professional Knowledge

  • Take formal and informal opportunities across the Ministry to increase the flow of ideas and lessons from
experience, and to integrate research evidence and insights into work.

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Giving effect to Ka Hikitia -Managing for Success

  • Contribute to lifting education system performance for Māori learners through Ministry investment,
policies, practices and services.

  • Through the Ministry's Tātai Pou competencies, develop the personal confidence, capability and ability to
understand why, where and how to focus work to get the best outcomes for Māori learners.

You will make decisions in accordance with the Ministry's policies and delegations framework.

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