Office Manager

1 week ago


Christchurch, Canterbury, New Zealand Chiptech Full time

Office Management (Administration & Office Support)

Chiptech design and manufacture lifesaving electronic devices from a purpose-built facility in Ferrymead, Christchurch. We are looking for an experienced Office Manager to assist with administration and support our staff with HR requirements. The Office Manager will keep our organisation regulatory compliance up to date, monitor safety and training, deal with safety incidences, and promote a healthy work environment.

Report to: Chief Executive Officer / Founding Director

Manage/Supervise: N/A

Responsibilities:

Administration:

  • Assist with office reception, greeting visitors, answering phone calls.
  • Assist in coordinating all staff communications, by way of notices, emails, staff memos.
  • Assist the Accounts Administrator with the processing of Payroll.
  • Ensure that the Admin, Training and HR policy documents are reviewed and updated regularly to maintain ISO 9001 compliance.
  • Complete the Admin Monthly Management Report.
  • Organise annual Internal and External Audits for ISO 9001.
  • Ensure management review meetings are held quarterly and minutes recorded.
  • Arrange purchase of office stationery and groceries, and assist in the organising of staff events.

HR:

  • Manage the hiring, onboarding, and ongoing record-keeping of staff details.
  • Investigate employee issues and conflicts and help bring them to resolution.
  • Assist in the development and maintenance of workplace programmes, i.e., Wellbeing, Performance, Health & Safety.
  • Monitor ongoing staff wellbeing and report issues to management.
  • Ensure documents are updated to comply with current employment legislation.
  • Assist in the conducting of formal staff reviews.

Health & Safety:

  • Hold monthly H&S meetings with Departmental Representatives, keeping minutes on file, and acting on H&S requests.
  • Induct employees and contractors in Health & Safety.
  • Ensure H&S regulatory compliance is maintained.
  • Record workplace accidents/incidents/near misses.
  • Organize external training for staff where required, and ensure that certificates are kept up to date.
  • Arrange purchase of first aid kit supplies and required safety equipment.
  • Maintain and update Emergency Procedures, and conduct and record regular emergency drills.
  • Complete monthly Building Maintenance Record, and Annual Health & Safety Audit, updating hazards accordingly.
  • Attend Production weekly meetings and give an H&S report to staff.

Requirements:

  • The candidate must be a NZ resident.
  • Good references and will pass a police check.

What we offer:

  • Great working environment, with a good team culture. Ability to learn new skills on the job. Hot drinks, fruit, and biscuits in the lunchroom. Team/staff events throughout the year. Voluntary monthly estuary clean-up
Your application will include the following questions:

Which of the following statements best describes your right to work in New Zealand?

How many years' experience do you have as an office manager?

Do you have experience in administration?

Do you have a current Police Check (Criminal Record Check) for employment?

Have you worked in a role which requires a sound understanding of OH&S/WHS?

Which of the following Microsoft Office products are you experienced with?

Which of the following accounting packages are you experienced with?

Do you have customer service experience?

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