Office Manager

2 weeks ago

Christchurch, Canterbury, New Zealand Australian Venue Co. Full time

Office Management (Administration & Office Support)

Full time

Add expected salary to your profile for insights

Join The Loft as our Office Manager/Kaihautū Tari

We are a non-profit charitable organisation looking for a dynamic and proactive Office Manager who will be an integral part of our unique and evolving environment. Your responsibilities will span the breadth of business support functions while seamlessly coordinating and liaising with staff, stakeholders and tāngata whai ora.

The Loft is a leader in changing the way social services connect and collaborate. We run a drop-in "Social Emergency Response Service" for those in need of social and wellbeing support. We help tāngata whai ora through difficult circumstances by eliminating the need to navigate complex support systems alone during traumatic or stressful periods of their life, while connecting them to the resources they need to thrive.

Alongside this mahi, we provide a collaborative hub where multiple specialist support organisations work together. This environment empowers us to respond to the needs of our community quickly and efficiently by having access to information and resources that they may need, while also linking tāngata whai ora to a wide range of support services all under one roof.

As the Office Manager you'll be integral to overseeing the execution of our business operations, championing safety, driving excellence, managing our reception, and embedding our values.

This will include:

  • Working closely with your direct report the FOH Co-ordinator.
  • Managing our ICT and general maintenance. Fostering relationships with site contractors and overseeing key systems and access controls.
  • Lead the Health and Safety Committee and act as Lead Fire Warden. Your commitment to safety will ensure compliance with legislative/policy requirements, promote best practices, and oversee inductions for staff, contractors, and visitors.
  • Chair and administer in-house committees responsible for organising events and activities that help foster a positive workplace culture.
  • Ensure our reception is always staffed and all services have the supports and systems in place to be able to support as many of our community as possible.
  • Act as a key liaison for tenants and stakeholders.
  • Develop, grow, and maintain plans for: external stakeholders to access our meeting rooms, projects that improve our systems, and secure donated goods.

In return you will:

  • Be part of a team that cares about you and your wellbeing. You will receive an annual wellbeing budget to apply to anything that supports this.
  • Encouraged to participate in ongoing professional development opportunities that give you confidence and skills to manage your role while also letting you develop areas of passion.
  • Be supported through a lengthy induction process to familiarise yourself to our work, people, and stakeholders.
  • Monthly supervision to provide support and guidance with your workload and navigate the realities of our workplace.
  • Be a part of a workplace where your ideas and creativity are celebrated.
  • Be a part of an innovative, forward-thinking organisation whose social value has been proven in an independent evaluation.

The person we are looking for demonstrates:

  • A strong administrative background with developed office management skills
  • Proficient in Microsoft Office Suite and database packages.
  • Natural ability to build strong relationships.
  • Strong communication skills both written and verbal.
  • Strong time-management and multi-tasking skills
  • Previous experience managing health and safety within the workplace advantageous.

To assist in our shortlisting process, we would appreciate if you could include in your cover letter a scenario of how you have applied your skills to either improving, developing, or creating a project or system that has contributed to better efficiency and effectiveness. Or alternatively, how you have managed multiple conflicting tasks, how you prioritised these, and maintained continuity.

Our work environment is dynamic and continuously evolving as we find new and improved ways to be responsive to our tāngata whai ora, now and into the future. We can't wait to hear how you will bring your creativity and initiative to drive a thriving and efficient workplace.

To get a more detailed view of the role please see the job description here:

Your application will include the following questions:

Which of the following statements best describes your right to work in New Zealand?

How many years' experience do you have as an office manager?

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