Administration Officer

2 weeks ago

Christchurch, Canterbury, New Zealand New Zealand Government Full time
We are looking for someone to join our unique small team Is this you?

  • Based between Matawhāiti and Tōruatanga Residences at Christchurch Men's Prison
  • An opportunity to add value in a newly created role
Ngā kawenga | About the role
This role will involve communicating directly with residents in our care and working with our Residential teams.

Your day-to-day role will see you proactively providing a range of administrative support to Managers, including:

  • Coordinate health and safety processes, day to day facilities and resource management
  • Administration of resident trust accounts
  • Coordinate and organise functions, seminars and bookings as required
  • Assist your team members with formatting of correspondence, reports and other documentation as required
  • Provide assistance to team members seeking assistance with basic IT technical needs
  • Maintain adequate office supplies including timely ordering of replacement stock
  • Arrange travel and accommodation as needed
  • Minute taking and meeting organisation across any a range of portfolios


In this varied role you will enjoy working as the sole support administrator in a challenging and fast paced environment, remain adaptable, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.

This is a full-time position, ideal hours are Monday to Friday, 8.30am - 5pm, however flexibility may be available.
He kōrero mōu | About you

You are someone who will demonstrate the following:

  • Manaaki and respect for all that we deal with on a day-to-day basis
  • Good experience and knowledge of office administration
  • Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving
  • The ability to organise effectively, be adaptable, multitask and meet deadlines
  • The ability to be a strong team player who can work collaboratively across a dynamic team
  • The ability to work with a wide range of people, from all walks of life, while maintaining a friendly and nonjudgemental attitude
  • A high level of integrity and the ability to maintain privacy while working with sensitive and personal information
  • Good knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quickly
If you have the skills and experience that we are looking for and can hit the ground running, then we would love to hear from you
You will need a full clean New Zealand Drivers Licence for this role.

Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

Utu ā-tau | Salary
The starting salary is $52,100 per annum, the full range extends to $60,084 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.
Ko wai mātou | About us

Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.

To apply, please submit a tailored CV and a Cover Letter describing your motivation for joining the department highlighting relevant skills and experience.

Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values.

Applications close on Sunday, 16 July 2023.

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