Advisor, Secretarial

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Government Full time
Mō te tūnga | About the role

In the Advisor & Operational Support role you'll support Headquarters Defence Reserves, Youth & Sport (HQ DRYS), with outputs and activities.

This will include general office support and event management.

You'll be accountable for:

  • Supporting the directorate in Youth Development outputs and activities.
  • Daytoday monitoring, reporting systems and functions.
  • Secretariat support to councils and boards.
  • General advisory support of the directorate, including drafting of OIA and Ministerial responses as required.


You'll liaise across the NZDF with duties including monitoring and compliance of published strategy, orders, instructions, manuals and other performance measures.

You'll also liaise across various Government Departments, e.g. Ministry of Social Development and Ministry of Youth Development, with varying degrees of involvement. You'll represent NZDF at meetings and be able to identify any input that NZDF may be required to provide.

Please Note:
The formal title for this role within NZDF is Staff Officer Sport & Operational Support.
Ngā pūkenga me ngā wheako | Skills and Experience

We're looking for an organised self-starter with experience in admin and secretarial support at an advisory level, as well as experience with event management.


Key skills and experiences you'll bring include:

  • Excellent stakeholder management and negotiation skills;
  • A high level of written and verbal communication skills;
  • The ability to adapt your communication style for people at all levels, both internal and external to NZDF;
  • Excellent planning and organisational skills;
  • Skills in prioritising tasks to meet timeframes and effectively able to manage changing priorities, and;
  • The ability to learn, use and adapt to new information technology systems.
Mō mātou | About Us
Defence Reserves, Youth Development and Sport (DRYS) operates within the People Capability Portfolio (PCP).

DRYS has a multidimensional focus with three key functional areas:
Defence Reserve Forces Policy (RESF), Youth Development (YD) and Defence Sport.
DRYS commands and delivers NZDF Youth Development programs in an All of Government and Community based environment.

Additionally, the organisation leads the development of strategic Reserve Forces policy and Employer engagement, and governs NZDF Sport on behalf of CDF.

Every hour of every day, 365 days of the year, the New Zealand Defence Force is contributing to the defence, security and well-being of Aotearoa / New Zealand.

As a modern, professional military, it is our goal to maintain well trained, equipped and disciplined armed forces that can react to crisis at short notice.

Nōu te rourou | What's in it for you
In return for your expertise, dedication and hard work, NZDF is offering remuneration reflective of your experience, along with:

  • Great benefits for you and your family.
  • Fully funded life cover up to $300,000.
  • 5 weeks annual leave per year.
  • Flexible working environment and positive culture.
Me pēhea te tuku tono | How to Apply
To view the Position Description and to Apply, please use the links on this page.

Please note:

  • Applicants will be required to undergo a preemployment drug screening test prior to any offer of employment being made.
Applications close on Thursday 29 February 2024.

Please note:

Applicants must be legally entitled to work in New Zealand (NZ) and be able to obtain and maintain the required level of NZ Government security clearance for the position applied for.

The minimum citizenship and residency criteria for security clearances to be granted by the NZ Defence Force are as follows:

Low level Security Clearance
- most preferably a NZ citizen, who has resided in this country continuously for at least the last five years, OR
- is a citizen of, and/or has resided continuously in one or more of the following countries for the last five years: either Australia, Canada, NZ, the United Kingdom (UK) or the United States of America (USA); and has a background history that is verifiable and can be assessed as appropriate by the NZ Security Intelligence Service (NZSIS) towards a recommendation of suitability for a security clearance at this level.

  • Deputy Secretary

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Executive Leadership Champion effective policy for Pacific Peoples in Aotearoa Trusted AdvisorAre you prepared to lead the way in crafting Pacific policy and strategy that drives meaningful change?About UsThe Ministry for Pacific Peoples (MPP) is seeking a Deputy Secretary - Policy & Strategy to lead strategic policy advice and analysis that delivers...

  • Deputy Secretary

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Executive Leadership National Commissioning Trusted AdvisorAre you looking for an opportunity to steer the course in impactful commissioning that makes a tangible difference to the lives of Pacific people?About UsThe Ministry for Pacific Peoples is seeking a Deputy Secretary - Commissioning to lead the Ministry's commissioning function while championing...

  • Executive Officer, Office of The Secretary

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    4-6 months fixed-term or secondment Development opportunity Amazing organisational exposurePou Herenga | Executive OfficerTe Puni Tumu Whakarae | Office of the Secretary for Māori DevelopmentTe Puni Kōkiri | Ministry of Māori DevelopmentTe Puni Kōkiri are seeking an enthusiastic professional who is ready for a new challenge This opportunity doesn't come...

  • Kaitohutohu Advisor, Office of The Deputy

    2 weeks ago

    Wellington, Wellington, New Zealand Te Puni Kōkiri Full time

    Te Whanganui-a-Tara Based Competitive RemunerationAre you an experienced advisor looking for a new and fresh opportunity?We have a great opportunity in Te Puni Kōkiri (Ministry of Māori Development) for an experienced Advisor to join our Office of the Deputy Secretary in the Critical Projects & Governance Puni.Te Whiwhinga Mahi | The opportunityThe Advisor...

  • Principal Advisor

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Te āhuatunga a te tūranga/about the roleThe Office of the Deputy Secretary, Strategy Governance and Finance is looking for a permanent full time Principal Advisor to join their small, highly engaged team at the Ministry of Justice.We work strategically across the Strategy, Governance and Finance group to provide advice to the Deputy Secretary to ensure she...

  • Aporei Principal Advisor, Office of The Deputy

    2 weeks ago

    Wellington, Wellington, New Zealand Te Puni Kōkiri Full time

    12-months fixed term A truly flexible working environmentAporei | Principal AdvisorTe Puni Tautoko Whakahaere | Organisational SupportTe Puni Kōkiri | Ministry of Māori DevelopmentTe Whiwhinga Mahi | The opportunityThe Principal Advisor, Organisational Support, works closely with the Deputy Secretary, Organisational Support to develop, manage and, where...

  • Principal and Senior Advisor, Strategy and Policy

    2 weeks ago

    Wellington, Wellington, New Zealand Jacksonstone & Partners Full time

    Tuia te ponoTuia te arohaMai i te pō ki te ao mārama. Weave what is just and right_ Weave what is honest and true_ Weave with genuine intentions_ From a state of darkness to the world of enlightenment_- _Nei rā te reo pōhiri o Ātea a RangiE pāorooro atu nei ki ngā maunga kārangaranga puta noa.Nau mai e te ihiNau mai e te wehiNau mai e te...

  • Private Secretary

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Are you passionate about making New Zealand the best place in the world to be a child or young person, reducing child poverty and improving equity of outcomes? Do you have experience working in policy for children, and/or some of the policy areas that matter most for children's wellbeing and poverty reduction? Do you want to work at the political interface,...

  • Executive Principal Advisor

    2 weeks ago

    Wellington, Wellington, New Zealand Education Payroll Limited Full time

    We are in search of a driven Executive Principal Advisor to join our productive team at Education Payroll Limited in Wellington Central, Wellington.Growing your career as a Full time Executive Principal Advisor is a remarkable opportunity to develop key skills.If you are strong in attention to detail, analysis and have the right passion for the job, then...

  • Permanent Chief Advisors Expressions of Interest

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Tautōhito | Chief Advisors, Policy Partnerships Provide intellectual and strategic leadership Advance Thriving Whānau Work in Partnership with Iwi, Hapū and Whānau MāoriTe Whiwhinga Mahi | The opportunitiesOur Policy Partnerships Puni works at the forefront of policy development within Te Puni Kōkiri, and we are looking for experienced Chief Advisors...

  • Tautōhito Permanent Chief Advisors Expressions of

    2 weeks ago

    Wellington, Wellington, New Zealand Te Puni Kōkiri Full time

    Tautōhito | Chief Advisors, Policy Partnerships Provide intellectual and strategic leadership Advance Thriving Whānau Work in Partnership with Iwi, Hapū and Whānau MāoriTe Whiwhinga Mahi | The opportunitiesOur Policy Partnerships Puni works at the forefront of policy development within Te Puni Kōkiri, and we are looking for experienced Chief Advisors...

  • Senior Advisors

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Ministry of Justice Full time

    Tuia te tikaTuia te ponoTuia te arohaMai i te pō ki te ao mārama. Weave what is just and right _ Weave what is honest and true _ Weave with genuine intentions_ From a state of darkness to the world of enlightenment_- _Nei rā te reo pōhiri o Ātea a RangiE pāorooro atu nei ki ngā maunga kārangaranga puta noa.Nau mai e te ihiNau mai e te wehiNau mai e...

  • Senior Policy Advisor

    2 weeks ago

    Wellington, Wellington, New Zealand Frog recruitment - Wellington Full time

    We're after an experienced policy professional for a 6-month fixed-term opportunity at a crown entity.Based in Wellington6-month until end of NovemberUpto $120-130K p.a. (depending on experience)You will be working closely with the Private Secretary to aid some Ministerial work.You will also be supporting Principal Advisors on some other pieces of...

  • Communications Advisor for Act Caucus Support Centre

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    About the roleACT is looking for a Communications Advisor to join their team at the Parliamentary precinct in Wellington for 40 hours per week. You'll be entrusted to provide a strong foundation of support to ACT MPs on a wide range of communication activity.Working as part of the team, you'll step into an environment that is unique, exciting, and rewarding....

  • Pou Herenga Executive Officer, Office of The

    2 weeks ago

    Wellington, Wellington, New Zealand Te Puni Kōkiri Full time

    4-6 months fixed-term or secondment Development opportunity Amazing organisational exposurePou Herenga | Executive OfficerTe Puni Tumu Whakarae | Office of the Secretary for Māori DevelopmentTe Puni Kōkiri | Ministry of Māori DevelopmentTe Puni Kōkiri are seeking an enthusiastic professional who is ready for a new challenge This opportunity doesn't come...

  • Communications Advisor for Act Caucus Support Centre

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Parliament Full time

    About the roleACT is looking for a Communications Advisor to join their team at the Parliamentary precinct in Wellington for 40 hours per week. You'll be entrusted to provide a strong foundation of support to ACT MPs on a wide range of communication activity.Working as part of the team, you'll step into an environment that is unique, exciting, and rewarding....

  • Senior Communications Advisor

    2 weeks ago

    Wellington, Wellington, New Zealand The Treasury Full time

    Unique opportunity to work on a new project and develop a communications strategy, and range of products for our internal audiences on a 12-month fixed-term basis.- _Newly created role - make it yours_- _ Focus on the people_- _ Join our passionate team_Mō mātou | About UsHere at Te Tai Ōhanga - The Treasury, we are committed to _Tiakitanga_ (our role of...

  • Senior Communications Advisor

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Unique opportunity to work on a new project and develop a communications strategy, and range of products for our internal audiences on a 12-month fixed-term basis. Newly created role make it yours Focus on the people Join our passionate teamMō mātou | About UsHere at Te Tai Ōhanga - The Treasury, we are committed to Tiakitanga (our role of stewardship)...

  • Pou Āwhina Executive Assistant, Critical Projects

    2 weeks ago

    Wellington, Wellington, New Zealand Te Puni Kōkiri Full time

    Pou Āwhina | Executive AssistantTe Puni Kaupapa Hiranga me Mana Whakahaere | Critical Projects & Governance Advance Thriving Whānau Provide Excellent Support to our Executive Leadership TeamTe Whiwhinga Mahi | The opportunityWe have an exciting opportunity for a Pou Āwhina/Executive Assistant to join the Critical Projects and Governance Puni.You will...

  • Governance Advisor

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Governance Advisor at Wellington Water, Wellington - Wairarapa Grow your Governance career Work in the dynamic Water Sector Based in our Petone office close to the beach and shops This is a full-time position of 40 hours per week.The remuneration range for this role is $75,495 to $106,581 (including Kiwi Saver), ideally look to appoint between $75,495 and $...