Personal Assistant to Chief Executive

2 weeks ago

Wellington, Wellington, New Zealand Family Planning Full time
Posted: 30/03/2023-
Closing Date: 17/04/2023- Job Type: Permanent - Full Time- Location: Wellington- Job Category: Administration & Support
KO Ā MĀTOU MAHI - ABOUT OUR WORK
Family Planning is New Zealand's leading sexual and reproductive health organisation.

We believe people should have access to equitable quality services and information so they can make informed choices about their sexual and reproductive health.

Our work is guided by our strategic vision, whakamanahia - equity, access and choice.

MŌ TĒNEU TŪRANGA MAHI - ABOUT THE ROLE
We are looking for an experienced Personal Assistant to the Chief Executive.

This is a key role for a highly organised individual looking to be part of the meaningful mahi we do at Family Planning.

This is a unique and interesting opportunity to support the Chief Executive and have involvement in a range of diverse projects.

The position is based at the upper end of the Wellington CBD in our National Office space. The role is full-time and offers flexible working options, including working from home up to two days each week.

There will be some occasions where you will need to be available outside of normal working hours to support meetings.


In the role of Personal Assistant, you will be providing administrative and secretarial support to the Chief Executive and members of the senior leadership team.

Primarily you will be responsible for supporting the day-to-day activities for the Chief Executive. This will include dairy management, preparing documents and board papers, organising meetings, taking minutes and organising international travel itineraries.


You will also be working with other administrative team members to support the efficient running of the National Office functions.

This will include working collaboratively with others to plan events such as council meetings and our AGM (annual general meeting).


We are looking for a Personal Assistant who has excellent attention to detail with proven ability to manage multiple competing priorities.

You will bring sound judgement with the ability to quickly adapt to changing situations.

We would love to consider you for the role if you have the following:

  • Demonstrated experience as a Personal Assistant at a senior management level or a strong background in administration
  • Excellent written and oral communication skills
  • Experience and high level of competence with a range of software packages, particularly the Microsoft suites
  • Proven organisational skills, time management and attention to detail
  • Very good listening skills and the ability to follow instructions
  • Ability to use initiative, prioritise and make sound decisions and judgements
  • Flexibility and adaptability to work with a diverse range of people and perspectives
  • Commitment to Family Planning's philosophy and goals

HE AHA AI KO TĀTOU? - WHY US?


Every single one of our team can leave work at the end of the day knowing their mahi makes a difference for our diverse communities.

Our people are deeply valued not only by us but by our clients. You will be well-supported in our caring organisation and work with a fantastic team of committed people.

As our people are at the heart of our organisation, we are committed to cultivating an inclusive and diverse work environment where our people can thrive.

Some of the ways we do this include;

  • Flexible working opportunities
  • Maintaining a progressive, open minded and inclusive culture
  • Investing in your ongoing learning and development and understanding the importance of continuous growth
  • Access to EAP services
  • Staff benefits to support your wellbeing, including flu jabs, birthday leave and discounted health insurance

ĒTAHI ATU KŌRERO - FURTHER INFORMATION
Family Planning is committed to Equal Employment Opportunities and to meeting its obligations under the Treaty of Waitangi. Family Planning encourages applicants from individuals that reflect the diverse communities we work in.

HEI TONO MAI - TO APPLY
Full details of the role are outlined in the attached Personal Assistant to the Chief Executive Position Description.

**Closing date and time: Monday 17 April 2023 at 12 noon.

  • Executive Assistant to Deputy Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Are you a highly motivated and engaged Executive Assistant looking for your next exciting challenge? High profile work supporting a member of Customs' Executive Board. Take your next step in your EA career in a role where you can make clear impact and add value Flexible working arrangements + 3 additional Customs' leave days + inhouse gym facilities on site...

  • Executive Assistant to The Deputy Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Executive Assistant to the Deputy Chief Executive Strategic EnablementWellington-based, Permanent, Full-Time opportunity.Ko wai mātou | About usThe National Emergency Management Agency (NEMA) provides national leadership to New Zealand's distributed emergency management system. NEMA's primary focus is on the performance and capability of the emergency...

  • Executive Assistant to The Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand Jacksonstone & Partners Full time

    Executive and Board support:- Dynamic role in a diverse sector:- Great team environment.The Medical Sciences Secretariat supports the Medical Sciences Council and Medical Radiation Technologists Board which regulate three professions and around 10,000 practitioners across New Zealand.The Medical Sciences Secretariat is seeking an experienced and professional...

  • Executive Assistant to The Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Qualifications Authority Full time

    Executive Assistant to the Chief Executive - PermanentIf your superpower is anticipating and meeting the needs of a busy Executive efficiently and with discretion and diplomacy, you may be who we are looking for.Whakatairangatia ngā kete o te mātauranga ki te ao mārama E te tai whakarunga, e te tai whakararo - nau piki mai, nau kake mai ki te Mana Tohu...

  • Executive Assistant to The Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Wellington-based, Permanent, Full-Time opportunity.Ko wai mātou | About usThe National Emergency Management Agency (NEMA) provides national leadership to New Zealand's distributed emergency management system. NEMA's primary focus is on the performance and capability of the emergency management system as a whole, across all hazards and all risks and the 4 Rs...

  • Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand Niche Recruitment Full time

    We are on the lookout for an analytical Chief Executive to join our all-star team at Niche Recruitment in Wellington.Growing your career as a Full time Chief Executive is a remarkable opportunity to develop competitive skills.If you are strong in research, project management and have the right mindset for the job, then apply for the position of Chief...

  • Executive Assistant to Deputy Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui. Set our Deputy Chief Executive People and Operations up for success by managing a wellpaced and responsive diary Bring your exemplary time...

  • Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand Mclaren Associates Full time

    Chief Executive: A leading organisation within the disability sector Strong focus on leadership, culture and innovation Role can be based in the Greater Wellington region or surrounds Ko wai te whānau nei - Who is Community Connections?Community Connections - Te Hāpori Āwhina Tāngata is a community based disability service offering supported living, Te...

  • Deputy Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    About the RoleThe Deputy Chief Executive (DCE) Corporate Services is responsible for a range of enabling functions to support groups across Whaikaha to thrive.About YouAs a senior member of the Whaikaha leadership team, the DCE Corporate has a shared responsibility and focus to develop and drive the Ministry's strategy, to ensure that the different parts of...

  • Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Transform lives through international education Lead the future of New Zealand's international education industry Join a highprofile organisation engaged in global markets Contribute to growing our economy Support the education sector to make global connectionsWho are we - Ko wai mātouEducation New Zealand Manapou ki te Ao is a Crown Entity with a dedicated...

  • Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand McLaren Associates Full time

    Chief Executive: A leading organisation within the disability sector Strong focus on leadership, culture and innovation Role can be based in the Greater Wellington region or surroundsKo wai te whānau nei - Who is Community Connections?Community Connections - Te Hāpori Āwhina Tāngata is a community based disability service offering supported living, Te...

  • Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand McLaren Associates Full time

    Chief Executive: A leading organisation within the disability sector Strong focus on leadership, culture and innovation Role can be based in the Greater Wellington region or surroundsKo wai te whānau nei - Who is Community Connections?Community Connections - Te Hāpori Āwhina Tāngata is a community based disability service offering supported living, Te...

  • Chief Executive Officer

    2 weeks ago

    Wellington, Wellington, New Zealand Clubs New Zealand Inc Full time

    We are on the lookout for a resilient Chief Executive Officer to join our elite team at Clubs New Zealand Inc in Wellington Central, Wellington.Growing your career as a Full time Chief Executive Officer is a promising opportunity to develop fundamental skills.If you are strong in research, problem-solving and have the right work ethic for the job, then apply...

  • Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand Jacksonstone & Partners Full time

    Inaugural Chief Executive:- Major new community-focused entity:- Opportunity to transform social housing in PōnekeA new Community Housing Provider (CHP) is being established in Wellington to support the long-term provision of social and affordable housing in the city. This brand-new organisation represents an exciting change and an opportunity to transform...

  • Chief Advisor, Office Of The Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Ministry Of Justice Full time

    Chief Advisor, Office of The Chief Executive - Wellington City, New Zealand - New Zealand Ministry of Justice Description Chief Advisor, Office of the Chief Executive (OCE)Te Arawhiti The Office for Māori Crown Relations**Ko te tino aro a Te Arawhiti, hei whakahou, hei whakahūrokuroku, hei hangaia hoki te whakawhanaungatanga ki waenganui i te iwi Māori.Ko...

  • Judicial Personal Assistant to Chief and Deputy

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Ministry of Justice Full time

    Judicial Personal Assistant to Chief and Deputy Chief CoronerAMP House WellingtonTe whiwhinga mahi/The OpportunityWe're looking for an experienced Personal Assistant (or someone with comparable experience) to provide professional secretarial and administrative support to the Chief Coroner and Deputy chief Coroner. You will support the judiciary on a...

  • Chief Executive Officer

    2 weeks ago

    Wellington, Wellington, New Zealand Hobson Leavy Full time

    Chief Executive Officer - Beef Lamb New Zealand - Fast Hire Company : Hobson Leavy Job Type : Full Time Wellington Central, Wellington Number of Applicants : 000+ Fast Apply Job Description - Chief Executive Officer - Beef Lamb New Zealand - Fast Hire We are desiring to recruit an influential Chief Executive Officer - Beef + Lamb New Zealand to join our...

  • Executive Assistance

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.Executive Assistant/Coordinator Do you have initiative, great communication skills and an eye for detail? Do you have experience in office...

  • Chief Executive Advisor

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Think on your feet, provide high level strategic advice and work as part of a tight-knit, supportive Chief Executive Advisor team Wellington based only Fixed term, secondment or permanent positions availableHave you always wanted an opportunity to lead and support the commitment and strategic direction of a key government agency?Mō mātou | About usOranga...

  • Chief Advisor, Office of The Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Ministry of Justice Full time

    Chief Advisor, Office of the Chief Executive (OCE)Te Arawhiti The Office for Māori Crown Relations**Ko te tino aro a Te Arawhiti, hei whakahou, hei whakahūrokuroku, hei hangaia hoki te whakawhanaungatanga ki waenganui i te iwi Māori. Ko te whakapākehātanga mō Te Arawhiti, 'he piriti', ā, he tohu anō hoki tēnei i te piriti kei waenganui i te iwi...