Executive Assistant

Ko wai mātou? - About us:

As New Zealand's largest telecommunications and digital services company, Spark's purpose is to help all of New Zealand win big in a digital world. We provide mobile, broadband, and digital services to millions of New Zealanders and thousands of New Zealand businesses.

We operate in an exciting and constantly evolving industry, where the pace of change brings new and unique challenges every day, so we operate using Agile ways of working to allow us to meet the fast-changing needs of our customers. Agile replaces the traditional hierarchical organisational structure to produce a transparent, collaborative environment with highly productive teams who are empowered to deliver better outcomes for our customers, communities and all of New Zealand.

Mō tēnei tūranga mahi - About the Role:

Auckland based; you will report to a Chapter Lead who is part of our Support Services Centre of Excellence (CoE), a centralised team of 17 that works across the whole business providing seamless support to Directors and Leaders across our sites in Auckland, Hamilton, Wellington and Christchurch.

The Team Purpose is to help leaders at Spark succeed by streamlining processes, anticipating needs, and offering proactive solutions for a smooth journey to success. Specifically, you will be supporting 3 – 5 Spark Leads.

No two days are the same, and we are always ready to adapt to what might lie around the corner. We collaborate as a team to win together in what can be a fast-paced environment. We're also a truly inclusive company where everyone can relax and be themselves.

Ngā mahi o ia rā – Daily tasks:

• Diary Management (60 – 80%).
• Travel Bookings (Serko and Tandem Travel – training provided).
• Expenses (MS Dynamics – training provided).
• Event Management (Conferences, Christmas Parties etc).
• Arranging set up of new staff/contractors.
• Ordering Stationery.
• Arranging carparks, catering, Purchase orders.
• Provide backup support amongst the Support Services team.

Tō wheako- your experience:

• You are reliable, flexible and have a "can do" attitude with a willingness to help others.
• You are well organised and able to prioritise workload.
• You are experienced in multiple diary management.
• You are able to work at pace and pivot with changing priorities.
• You have high attention to detail.

He aha te take e uru ai koe ki a mātou – So, why choose us?

Te Kanorau me te Whakawhāiti mai - Diversity and Inclusion:

At Spark, we are constantly looking for ways to build a more inclusive culture. Our vision is for diversity and inclusion to be "how things are done at Spark", embedded into our day-to-day activities, standards, and business practices. We want you to feel totally comfortable bringing your whole self to work regardless of your gender, ethnicity, orientation, age, or ability.

Toitū - Sustainability:

Sustainability is a key focus for us. We are dedicated to supporting Aotearoa New Zealand's recovery and economic transformation. The principle of equity is at the very heart of our approach, and we remain committed to working in partnership to make a positive contribution to digital equity in line with our focus on Diversity and Inclusion.

Ō tatou painga – our Benefits:

Our people matter and we make sure we look after them. As a valued employee of Spark, we've got our people covered with a range of leading benefits including:

• Wellbeing
  – Comprehensive medical insurance, life and income protection. Access to wellbeing coaches, EAP and in-house Specialist Clinical support through our leading Mahi Tahi Wellness programme.
• Hybrid ways of working
  – for most teams at Spark this means being in the office for 4 days a week, and 1 day being flexible.
• Leave
  – in addition to four weeks annual leave, we offer purchased leave, enhanced parental leave payments & support, and study leave.
• Spark Credit
  – We provide permanent employees with $120 monthly Spark credit to use on any of our amazing products.
• Spark Share scheme
  – periodically we offer the opportunity to buy into our share scheme.
• Career development
  – access to an internal marketplace that connects employees with experiential, on the job learning across Spark.

Ngā pūkenga Motuhake – the must haves:

Due to the nature and urgency of this role, we are only considering applicants that are based in New Zealand with permanent residency, citizenship, or a valid work visa (with at least 18 months remaining).