HRIS Project Coordinator

3 days ago

Newmarket, New Zealand Watercare Services Limited Full time

He kōrero mō mātou | About Watercare

Ki te ora te wai, ka ora te whenua, ka ora te tangata

When the water is healthy, the land and the people are healthy

Now is an exciting time to join Watercare, we're planning to spend $14 billion over the next 10 years to ensure we can continue to support our growing city in a climate-resilient way. When you average that out, that's an investment of $3.8 million every day

He whakamārama mō te tūranga mahi | About the role

This is a Fixed term contract until August

We're on the lookout for a Project Coordinator to support the successful delivery of HRIS Phase II and People Payroll projects. This role is pivotal in ensuring smooth coordination across teams and vendors, maintaining compliance with organisational standards and project governance. You'll manage schedules, documentation, financial tracking, governance packs, workshop organisation, invoicing, goods receipting, and stakeholder communication/reporting hygiene

Ngā kawenga matua | Key Responsibilities

  • Maintain and update project timelines, milestones, and deliverables.
  • Plan, schedule, and organise workshops, including logistics and materials.
  • Assist in resource allocation and track availability across tasks via JIRA.
  • Liaise with internal teams and external vendors for alignment.
  • Prepare and maintain project documentation (plans, status reports, RAID logs).
  • Track progress and provide regular updates to stakeholders.
  • Maintain RAID (Risks, Assumptions, Issues, Dependencies) logs.
  • Monitor risks and escalate issues as needed.
  • Track and reconcile project financial actuals against budget.
  • Create finance addendums and maintain financial documentation.
  • Manage invoicing, goods receipting, and purchase orders (POs).
  • Prepare and update Steering Committee (SteerCo) packs.
  • Ensure timely distribution and version control of governance materials.

Ngā pūkenga e rapu nei mātou | About you

  • Strong organisational and time management skills.
  • Proven experience in project budget management.
  • Excellent communication and stakeholder engagement abilities.
  • Attention to detail with a proactive approach to problem-solving.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Understanding of project governance and financial processes.

Ngā hua mōu | What's in it for you

We offer a competitive salary and staff benefits package including:

  • Training and development opportunities
  • Life and income protection insurance plans
  • Generous parental leave
  • Employee discounts at a range of large retailers

Me pēhea te tono mai | How to Apply

Come and join our team If you are looking for an exciting career opportunity with a fantastic team then please apply online today -

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