Executive Assistant

ABOUT US

At Custom Fleet we've been using our smarts to make the complex simple for over 40 years. It's the driving force that continues to make us the fleet and leasing leader in Australia and New Zealand today.

When you join Custom Fleet, you're joining a business that is Going Places. With Us, what you do and who you are matter. Being part of our diverse crew means you'll feel welcome, empowered, and have lots of fun celebrating our success (and that sure does feel good). We are a crew of accountable go-getters on a journey of continuous improvement – we collaborate and support each other, working hard to win for our customers, for our business, and for each other. Whilst winning isn't everything, we are proud of our success and love it when we reach the #1 spot.

ABOUT THE ROLE

We are seeking an Executive Assistant who is responsible for providing support to 2-3 Executive leaders to ensure the smooth and effective running of their schedules and administrative tasks, as well as responsibility for high level administration, customer and social activities across the Auckland site.

Essential duties:

• Extensive diary management; determine importance of meeting requests in the context of their priorities and schedule accordingly, and balance conflicts with efficiency and clarity.
• Arrange and book domestic and international travel to support the Executive leaders needs to meet with customers, suppliers and conduct site visits.
• Managing travel administration; process set up of traveler profiles, monitor and report any unused travel credits and ensure all employee travel bookings adhere to company policy.
• Managing expenses; process expenditure accurately and efficiently, collating receipts and invoices, conducting corporate card reconciliations and submitting reports.
• Ensure efficient processing of staff corporate card application and maintenance requests.
• Be a confident face for the Executive Leaders when managing internal email communications, phone calls, and the point of contact for interactions with customers, suppliers and employees.
• Handle the coordination and planning of meetings, conferences, events as well as staff engagement initiatives.
• Support the Auckland site social committee including scheduling and running of Custom Fleet events and responsibility for the social club budget.
• Preparation of customer presentations, co-ordination and running of Customer site meetings and visits, as well as Custom Fleet all staff meetings across AU and NZ.
• Support office administration requirements to ensure that the Auckland office is operating efficiently.
• Work as an effective member of the EA team by sharing best practice and ensuring effective coordination of executive team responsibilities.
• Be an active and positive contributor to the company through culture and engagement initiatives.

Other duties:

• Supporting marketing initiatives, as and when appropriate.
• A good level of business acumen and commercial thinking.

Education & Experience

Essential:

• Minimum 3 years' experience in an Executive Assistant capacity, supporting multiple executives in a corporate environment.
• High capacity for managing multiple priorities and stakeholders.
• Experience working autonomously with little direction in a highly demanding and fast-paced environment.
• Experience working autonomously with little direction in a highly demanding and fast-paced environment.

Other:

• Experience in contributing to a positive organisational culture.
• Experience working in a distributed global environment and across multiple time zones.

ABOUT YOU

The successful candidate will portray the following:

Essential:

• Strong time management and attention to detail.
• High level organization skills.
• Highly proficient technical skills (Microsoft Office) and IT literacy to ensure appropriate technology is in place.
• A positive outlook on change, great negotiation and coordination skills.
• Must be a resourceful self-starter and independent thinker.

Other:

• Event management related qualifications.
• Understanding of procurement concepts and the role it plays within corporations.

FOR YOU

We offer industry leading 'Custom Perks' including:

• Annual performance bonus
• Take 5 program – potential to earn an extra week of annual leave
• Collaborative Hybrid work environment – 3 days in office
• Company funded social events
• Dress for your day policy
• Employee discounts
• Intersection – our Diversity Network
• Cultural Leave swap
• Ongoing investment in your growth including access to our digital learning platform – Degreed
• Reward and recognition programs
• Volunteer and community engagement opportunities
• Wellbeing leave

HOW TO APPLY

Please submit your resume and cover letter by clicking 'Apply Now'.

At Custom Fleet we are committed to growing a team made up of diverse people, skills, and experiences. We encourage applications from all backgrounds, communities, and industries.

OUR DIVERSE CREW

Research shows that women and people of diverse backgrounds are less likely to apply for roles if they don't meet every qualification. If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our Values, we think you should click that apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you If you have a disability that requires support including an alternate job ad format, interview arrangements or adjustments, please let us know by emailing our recruitment team at  or call our Customer Service Team on they will take your details and arrange for a return call from a member of the Talent Team.

Unlawful Conduct Commitment

Custom Fleet is dedicated to maintaining a culture of respect where there is zero-tolerance of any form of discrimination, harassment, and victimisation. We are committed to eliminating unlawful conduct in the workplace and uphold the highest standards of ethical behaviour and compliance with applicable laws and regulations.

Our careers team and hiring leaders kindly request no unsolicited resumes or approaches from recruitment agencies. Custom Fleet is not responsible for any fees related to unsolicited resumes.