Executive Assistant

17 hours ago

Napier Field, Alabama, New Zealand Whatever It Takes Trust Full time

Executive Assistant

Are you an organised, proactive, and relationship-centred professional ready to support executive leadership in a purpose-led organisation? Whatever It Takes Trust (WIT) is seeking an Executive Assistant (EA) to provide high-level executive, administrative, and coordination support to our CEO and Executive Team. This is an opportunity to play a pivotal role behind the scenes—enabling leadership focus, strengthening organisational effectiveness, and contributing to better outcomes for our community.

About Whatever It Takes Trust (WIT)

Based in Napier, WIT is a charitable trust dedicated to supporting and empowering people with mental health and addiction challenges in our community to live their best lives.

Our Mission: "Walking with Whānau to Wellness" – Hikoi i te whānau ki te Hauora.

Our Purpose: Supporting whānau navigating mental health and addictions. We empower whānau resilience to live independently within their community.

Our Values: Manaakitanga, Rangatiratanga, Whanaungatanga, Courage, Aroha.

Guided by integrity, compassion, and innovation, we deliver inclusive, people-centred support that fosters resilience and well-being. Every day, we work alongside individuals and whānau to make a meaningful difference in our community.

Why This Role?

As our Executive Assistant, you will be at the heart of WIT's leadership operations—ensuring the CEO and Executive Team are equipped, prepared, and supported to lead effectively. You'll manage complex schedules, coordinate Board and governance processes, prepare documentation and reporting, support communication and engagement, and ensure information flows seamlessly across the organisation.

This role is perfect for someone who thrives in a dynamic environment, enjoys variety, and takes pride in creating order, clarity, and calm. You'll contribute directly to WIT's mission by enabling our leaders to focus on strategy, impact, and service excellence.

What You'll Do


• Provide high-level executive support to the CEO and Executive Team.

• Manage complex calendars, travel, meetings, and logistics.

• Prepare agendas, documentation, minutes, and follow-up actions for Board, governance, and leadership meetings.

• Act as the primary point of contact for internal and external stakeholders.

• Coordinate information flow, ensuring timely communication and alignment across portfolios.

• Maintain accurate records, confidential files, and organisational documentation.

• Assist with project coordination, reporting, and organisational initiatives.

• Uphold WIT's values through professional conduct, communications, and relationship management.

About You

You are a trusted, detail-driven, and highly organised professional with:

• 5+ years' experience in senior administration or executive support roles.

• Excellent written communication, document preparation, and minute-taking skills.

• Strong judgement, confidentiality, and relationship-building capability.

• Ability to anticipate needs, solve problems, and stay calm under pressure.

• Experience coordinating governance or Board processes (advantageous).

• Proficiency with MS Office, scheduling platforms, and digital collaboration tools.

• Authentic alignment with WIT's values of integrity, compassion, and innovation.

Why Join WIT?

You'll join a passionate, supportive, and values-driven organisation where your work truly matters. This is a chance to contribute to meaningful community impact while supporting leaders who are deeply committed to empowering whānau and strengthening well-being in our region.

Ready to lead with purpose behind the scenes?

Please send your CV and a cover letter outlining your alignment with WIT's Mission, Purpose and Values and your suitability for the role.

Please apply via Seek.

  • Executive Assistant

    1 week ago

    Napier Field, Alabama, New Zealand Able Personnel (2024) Ltd Full time

    Our client, a respected community-focused organisation dedicated to improving the wellbeing of people across the region, is seeking an experienced and professional Executive Assistant to provide temporary cover while the permanent position is being recruited. This is an excellent opportunity for an organised and proactive individual who can step in quickly...

  • Executive Assistant

    2 weeks ago

    Napier Field, Alabama, New Zealand Robyn Young HR Full time NZ$60,000 - NZ$90,000 per year

    Step into a dynamic role as our Executive Assistant.Are you a proactive professional who thrives in fast-paced, high-trust environments?Do you excel at keeping things running smoothly behind the scenes?Are you values-driven and confident supporting senior leaders with strategic impact?Mō tēnei tūranga mahi | About the roleWe are seeking a highly capable...

  • Executive Assistant

    3 days ago

    Napier, New Zealand Hawke's Bay Regional Council Full time

    Published: 24 September 2025_ Te whakapakari tahi i tō tātau Taiao - Enhancing our environment together. Our vision is a healthy environment and a resilient and prosperous community. **About The opportunity | Ko te āheinga**: We’re on the lookout for an exceptional individual to join us as an Executive Assistant to our Te Pou Whakarae. This is a full...

  • Marketing & Administration Assistant

    1 week ago

    Napier, New Zealand Recruitment Studio - Winners Seek Diversity 23 & RCSA Outstanding Agency 24 Full time

    Part time @ 30 hours per week (across 4 or 5 days)Wine industry, semi start-up in growth, be part of the successHybrid working with Napier site ( 2 days home, 2/3 days site)What an exciting time to become part of this thriving and forward-thinking business in the wine industry In the field of Marketing, it's always inspiring to find a position and a business...

  • Assistant Store Manager

    4 days ago

    Napier, New Zealand Lovisa Full time

    Inspire, Lead, Succeed – Step into a Assistant Store Manager Role at LovisaAre you ready to take the next step in your retail career? Do you love fashion, thrive in a fast-paced environment, and enjoy leading a team to success? Lovisa is looking for a passionate Assistant Store Manager to help drive our store to new heights. If you're a natural leader...

  • Assistant Head of School

    5 days ago

    Napier, New Zealand Eastern Institute of Technology Full time

    **Mō Tēnei Tūranga Mahi | About the Role**: In collaboration with the Head of School, provide strategic leadership across multiple campuses, ensuring cohesive and effective management. Oversee operational activities and priorities, including timetabling and adherence to Quality Management System (QMS) requirements. Manage staff responsibilities through...

  • Availability (Nightfill) 2ic - The Warehouse, Napier

    2 weeks ago

    Napier, New Zealand The Warehouse Full time

    **Company Description** The Warehouse is the brand that began it all. Founded in 1982 by Sir Stephen Tindall, the first ‘red shed’ challenged established retailers and proved popular with customers as a result of its simple style, and wide range of products at bargain prices. The Warehouse has become a Kiwi household name, and we proudly recognise the...

  • Availability (Nightfill) 2ic

    2 weeks ago

    Napier, New Zealand The Warehouse Full time

    Company Description The Warehouse is the brand that began it all. Founded in 1982 by Sir Stephen Tindall, the first ‘red shed’ challenged established retailers and proved popular with customers as a result of its simple style, and wide range of products at bargain prices. The Warehouse has become a Kiwi household name, and we proudly recognise the role...

  • R&d Technician

    3 days ago

    Napier, New Zealand ABB Full time

    **R&D Technician**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on...

  • Development Standards Coordinator

    5 days ago

    Napier, New Zealand Napier City Council Full time

    As our **Development & Standards Coordinator** your key responsibilities will include: - File and store all correspondence and information appropriately. - Assist the Development and Standards team with consents and approvals by preparing documents for execution and creating invoices. - Collaborate with engineers and asset owners to address public inquiries...

  • Senior Design Engineer

    3 days ago

    Napier, New Zealand Napier City Council Full time

    You will be responsible for: - Ensuring 3 Waters infrastructure meet appropriate industry standards from design through to execution - Management and undertaking of verification of designs and drawings to ensure they are consistent with required design standards - Liaise with asset managers, project managers and external contractors to ensure the desired...

  • Water Serviceperson

    1 day ago

    Napier, New Zealand Napier City Council Full time

    Join Napier City Council's City Services Team as a Water Serviceperson and be a crucial contributor to maintaining and improving our Water Supply and Council assets. Your role will be focused on concrete and reinstatement works, but will encompass various other tasks, from conducting maintenance and construction work to ensuring the smooth operation of water...