Associate Asset Coordinator

2 days ago

Wellington Central, Wellington, New Zealand Hallmark & Stone Full time

This is an exciting opportunity to join Hallmark & Stone as a full-time Associate Asset Coordinator – Body Corporate. Based in Wellington, you will play a key role in supporting the efficient management of body corporate assets and facilities under our care.


What you'll be doing

  • Providing comprehensive administrative and coordination support to the Body Corporate and Facilities Management team
  • Assisting with the operational and financial management of allocated body corporates, including preparing meeting agendas, minutes, and compliance documentation
  • Delivering exceptional service to body corporate owners and committees, responding to inquiries promptly and professionally
  • Maintaining accurate records, contracts, and asset registers for each property
  • Supporting financial processes such as invoice approvals, expense tracking, arrears management, and reporting
  • Coordinating maintenance schedules, contractor engagement, and facilities-related tasks
  • Attending and contributing to body corporate meetings as required

What we're looking for

  • Strong team player with the ability to collaborate effectively
  • Highly organised and process-driven, with excellent prioritisation and multitasking skills
  • Clear and professional communication skills, both written and verbal
  • Proficiency in relevant software or willingness to learn property and asset management systems
  • Flexible and adaptable approach, capable of working independently and within a team environment
  • A genuine commitment to delivering high-quality service and maintaining strong client relationships

What we offer

At Hallmark & Stone, we value our people and their growth. We offer:

  • Competitive remuneration
  • Ongoing training and professional development opportunities
  • A supportive and collaborative work environment
  • Exposure to diverse property and facilities management projects

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