office manager

Rotorua Taxi Society Ltd.

8/1209 Hinemaru street, Rotorua, Bay of Plenty

Office Manager (Administration & Office Support)

Full Time

About us:

Rotorua Taxis has a comprehensive fleet of Hybrid Taxis & Total Mobility Vehicles to suit your needs, whatever the situation may be. We are locally owned and operated and provide 24/7 availability. We pride ourselves on using the latest advances in technology to ensure an efficient & qualitative service. We also accept a range of convenient payment methods.

We have been Rotorua's local taxi service for just under 100 years now, making us an integral part of the community. We are also alliance partners with Blue Bubble taxis – the largest and most trusted taxi group across New Zealand. All drivers are fully trained with NZQA and First Aid Certifications, ensuring a hassle free and safe experience for every customer. Our drivers are also friendly, reliable and fast, making for an excellent one-on-one customer experience.

Key Responsibilities and tasks include:

A great opportunity for an experienced Office Manager with a background in accounting or financial administration to join our friendly and supportive team. You will be responsible for a range of general administrative duties, with a strong focus on financial tasks. This includes preparing invoices, processing payments, reconciling financial transactions, and supporting the management of accounts and financial records. You will also handle overseeing changes required to our social media presence (Facebook/Website).

• Responsible for maintaining office services by organising office operations and procedures, preparing payroll, controlling correspondence, designing filing systems.

• Reconciling financial transactions accurately and maintaining financial records.

• Matching and reconciling bank statements with internal financial records to ensure accuracy and identify discrepancies.

• Processing vendor invoices, verifying details, preparing, and doing payments to suppliers.

• Generating invoices, tracking payments, following up on overdue accounts and reconciling customer accounts.

• Monthly preparation and payments of GST

• Maintaining financial documentation, including folders for COF, Registration, Insurance Certificates, incident reports, and complaints.

• Minute-taking at monthly Board meetings, assisting with financial reporting where necessary.

• Prepare new employees' contract and other relevant paperwork as per the company instruction.

• Ensure employment activities follow company standards and comply with government regulations.
• To ensure business compliance with occupational health and safety regulations.

The role is 30-32 hrs./weekly (Mon - Friday). We are flexible to discuss the start and finish times which are mutually convenient.

Job Requirement:

ü To be successful you must have at least 2 years of relevant role work experience or at least level 5 diploma or higher qualification in accounting / Management

ü Excellent interpersonal skills with the ability to work with people at all levels within the business.

ü Proven experience in a similar administrative role, with a strong focus on accounting and financial tasks.

ü High level of computer literacy, particularly in Microsoft Word, Excel, Outlook, and Xero (or similar accounting software).

ü Demonstrated initiative, pro-activeness, and self-motivation.

ü A high degree of organization, attention to financial detail, and the ability to manage multiple tasks efficiently.

ü Strong understanding of basic accounting principles, including invoicing, reconciliation, and managing financial records.

ü Demonstrated excellent verbal and written communication skills in fluent English.

ü The ability to prioritize tasks, meet deadlines, and handle a high volume of work.

ü Ability to work effectively in a team environment.

Salary can be negotiated as per your proven experience level; it will range from $28 to $35 per hour.

If you are interested in the above role and can handle peak hour pressure with full energy, positive attitude then this is the right opportunity for you.