personal assistant to director

4 days ago

Rotorua, Bay of Plenty, New Zealand CHOUHAN HORTICULTURE LIMITED Full time

Job Title- Personal Assistant To Director

Pay Rate- $25- $35 per hour

32- 40 hours weekly

No. of positions- 1

To provide high-level administrative and operational support to the Director of Bawa Singh Toor, a leading business industry. The Personal Assistant will act as a trusted partner to the Director, ensuring the smooth operation of daily activities, compliance with industry regulations and alignment with the business goals by liaising, coordination and organisational tasks.

Key Responsibilities Administrative Support

  • Manage and coordinate the Director's calendar, including scheduling meetings, appointments and travel arrangements.

  • Prepare and maintain accurate records, reports and correspondence.

  • Handle confidential information with utmost professionalism and discretion.
  • researching and preparing reports, briefing notes, memoranda, correspondence

and other routine documents

  • attending meetings on the behalf of the director
  • taking and transcribing dictation of letters and other documents

Operational Coordination

  • Assist with management tasks within the horticulture business, ensuring deadlines are met.


• Liaise with team members, clients, and stakeholders on behalf of the Director.
• Support in the preparation of documents and presentations related to business

operations, regulatory compliance, and strategic planning.

  • processing incoming and outgoing mail, filing correspondence and maintaining

records of the orchard

  • liaising with other staff on matters relating to the Orchard's operations Regulatory

Compliance

  • Ensure the Director is up-to-date with legal, and horticultural industry requirements. Office Management Oversee office operations, ensuring efficient use of resources.

  • Organize events, workshops, and training sessions as needed for the team.

  • Arrange travel, process hotel arrangements, review itineraries and ensure requisite

pre reading/ documentation is received in time when required

  • Horticulture Industry Support
  • Conduct research on market trends, best practices, and innovations in the

horticulture sector.

  • Provide support for operational activities
  • Maintain and foster relationships with industry stakeholders and regulatory bodies

2 Years of work experience OR Level 4 Or higher qualification is preferable

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