Executive Assistant

2 days ago

Tauranga, Bay of Plenty, New Zealand The Recruitment Alternative Full time
  • Competitive salary plus loads of company benefits including onsite gym, bonuses & more
  • Join a company that offers a diverse and inclusive workplace, with high values and ethics
  • Passionate team with high values and a reputation for excellence

About the Role

Our client is a well-respected NZ-owned business that has been enhancing the quality of people's lives for over 40 years. With strong partnerships across Public and Private Hospitals, Aged Care, and Community Care, they're recognised for delivering innovative healthcare solutions that improve everyday living.

A newly created position is now available for a professional Executive Assistant, who will be providing high-level support to both the General Manager and Sales Manager of one of their key divisions. Your responsibilities will include diary and travel management, preparing reports, coordinating meetings, and assisting with projects across the team. This is a dynamic role suited to a resilient, proactive professional who can multitask, delegate effectively, and manage competing priorities with confidence.  This position is for commencement in January

What's great about this role:

  • Close Knit Team offering an excellent work culture
  • Busy role offering loads of variety
  • Be recognised and rewarded for your efforts

Duties and Responsibilities:

  • Provide high-level administrative support to the General Manager and Sales Manager
  • Manage diaries, appointments and travel arrangements
  • Prepare and distribute daily, weekly, monthly reports, presentations, correspondence and documents
  • Coordinate meetings, take minutes, and follow up on key actions
  • Assist with sales reporting, project tracking, and team communications
  • Liaise with internal and external stakeholders in a professional manner
  • Support the broader team with documentation, scheduling, and workflow coordination
  • Maintain confidentiality and handle sensitive information with discretion
  • Proactively identify opportunities to streamline processes and improve efficiency
  • Hold the Team accountable through follow up of allocated tasks
  • Assist the GM with recruitment and onboarding/induction of new team members

Skills and Experience:

  • Proven experience as a Personal Assistant or Executive Assistant
  • Excellent communication and stakeholder management abilities
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Highly organised with strong attention to detail
  • Resilient, proactive and able to manage competing priorities
  • Confident delegating tasks and supporting multiple managers
  • Skilled in working in a fast-paced, purpose-driven environment
  • Please note; This position is only suitable to candidates who are living in NZ and have full NZ Working Rights

How to apply

All applications are to be submitted online – click APPLY.  We will be reviewing applications as they are received so apply today  Please note only candidates that meet our client's selection criteria will be contacted.

Job ID: LB437/3.0

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