Mata Ahupae

7 days ago

Wellington, Wellington, New Zealand Te Herenga Waka—Victoria University of Wellington Full time
  • Do you have excellent deadline management, self-discipline, and strong teamwork skills?
  • Are you a customer-oriented individual who takes initiative and pays close attention to detail?
  • Can you establish and maintain effective working relationships with internal and external stakeholders?

Kōrero mō te tūranga - About the role 

Te Herenga Waka - Victoria University of Wellington is currently recruiting a permanent Mata ahupae - School Administrator to join Te Whānau o Ako Pai - School of Education on a full-time basis. 

Key responsibilities:

  • Participate in and provide all aspects of administration and front-line support services.  
  • Provide administration support to School meetings and committee groups, as and when required. 
  • Provide administrative support for academic courses or programme delivery in a professional, accurate and timely manner to all programme or course stakeholders. 
  • Prepare and administer employment agreements for research assistants and other short-term assistants, ensuring adherence to policies and guidelines for the employment of staff including induction processes.
  • Undertake transactional-level financial processes alongside the provision of accurate advice, monitoring, and assistance on budgetary matters, including grant administration. 

Ō pūmanawa - About you

You will be a customer-oriented individual who takes initiative and pays close attention to detail. Success in this role requires excellent deadline management, self-discipline, and strong teamwork skills.

Key requirements:

  • Proven experience in office administration. 
  • Ability to communicate clearly with strong verbal and written English skills.  
  • Ability to establish and maintain effective working relationships with internal and external stakeholders. 
  • Technical competence in using Microsoft Office, systems and applications, especially databases, to a high standard of accuracy. 
  • A commitment to working in ways that promote Te Tiriti o Waitangi. 

Role Description: Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 15 November 2025.

Contact details for vacancy: If you have any questions regarding this role please get in touch with Amy de Boer ).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

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