Administrator

2 weeks ago

Takapuna, New Zealand Healthcare Staff HQ (2023) Limited Full time

We are looking for Administrators for our company based in Takapuna, Auckland who shall perform the below mentioned tasks:
1. **Roster Management**: Effectively manage and organize staff rosters, ensuring optimal staffing levels to meet the demands of our healthcare agency.

2. **Client and Staff Inquiries**: Serve as the primary point of contact for client and staff inquiries, providing timely and accurate information to ensure smooth communication channels.

4. **Phone Communication**: Manage client phone calls related to staff inquiries, demonstrating a thorough understanding of agency policies.

5. **Records Maintenance**: Maintain accurate and up-to-date records of client and staff interactions, ensuring compliance with healthcare regulations and agency standards.

6. **Appointment Scheduling**: Coordinate and schedule appointments for clients, staff, and management as needed, optimizing operational efficiency.

7. **Document Preparation**: Prepare, review, and distribute documents such as memos, reports, and rosters, ensuring accuracy and confidentiality.

8. **Billing Support**: Collaborate with the billing department to provide necessary administrative support, ensuring accurate and timely processing of invoices and payments.

9. **Meeting Coordination**: Assist in the coordination of meetings, including scheduling, agenda preparation, and document distribution, to facilitate effective communication within the agency.

10. **Policy Adherence**: Ensure strict adherence to healthcare policies and procedures, keeping abreast of regulatory changes and implementing necessary adjustments.

11. **Problem Resolution**: Proactively address and resolve administrative issues that may arise, employing problem-solving skills and maintaining a positive and constructive approach.

12. **Collaborative Engagement**: Foster collaborative relationships with internal staff, external partners, and clients to enhance the overall effectiveness and reputation of the healthcare agency.

You will be required to work **minimum of 30 hours per work**.

**Other Requirements**:

- Highly organized and detail-oriented individual
- Excellent communication skills are preferred
- Passionate about contributing to the success of a dynamic healthcare environment
- Available to work on weekends
- Interpersonal skills

**Salary**: $25.00 - $30.00 per hour

Schedule:

- 8 hour shift
- Monday to Friday
- Weekend availability

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