Ea / Advisor (Business Specialist) - Kaihautu Office

**Dive into a dynamic, hands-on role**where you'll work and collaborate closely with our Kaihautu (Deputy Chief Executive) and their team, delivering exceptional services to our customers and business units at Toitu Te Whenua Land Information New Zealand.
- **Stay cool under pressure**and showcase your proactive, customer-centric approach. Your experience and foresight will ensure you're always one step ahead, maintaining control over the essentials while adding value every day.
- **Leverage your problem-solving prowess**to thrive in our fast-paced environment, where your contributions truly matter and make a difference.

**Korero mo te turanga - About the role**

We are looking for an experienced Executive Assistant/Advisor (known internally as a Business Specialist) to work with the Kaihautu Organisational Effectiveness (OE) and their team at Toitu Te Whenua Land Information New Zealand.

As a key member of the Kaihautu office and member of the OE Business Management team, you will deliver end-to-end, seamless and professional support, planning and advice. Reporting to the Leader-Business Management, this Business Specialist role is part of a collaborative and supportive team. No two days will be the same and you will see yourself involved in a range of work.
- The first point of contact for the Kaihautu with internal and external stakeholders, delivering professional communications and correspondence.
- Manage dynamic calendars, schedule meetings, and coordinate travel and logistics.
- Appropriately handle confidential and sensitive information on behalf of the Kaihautu.
- Create agendas for senior leadership meetings in line with the teams' objectives, with oversight and input into Governance Board agenda coordination.
- Review documents, reports, and presentations with the confidence to provide feedback to the author ahead of Kaihautu review.
- Contribute to government transparency and accountability processes including Written Parliamentary Questions and Official Information Act responses.
- Draft content and track performance information to ensure the Kaihautu is prepared and regularly updated on delivery against priorities e.g. report summaries, tracking performance against key monthly and quarterly metrics, speaking notes.
- Ad hoc tasks that require forward thinking and being several steps ahead to connect the dots across initiatives, stakeholders and priorities to help the Kaihautu and the team respond quickly as demands change.
- An active member of the Business Specialist community of practice, providing input, improvements and advice on existing or new systems and processes.

**He pukenga tou - Skills & Experience**

**To thrive in this role, you will have**:

- Ability to work on varied tasks in a dynamic and often ambiguous environment with shifting priorities, showing flexibility and adaptability.
- Strong organisational skills while exercising sound judgment in managing competing demands and complex issues, sometimes with limited direction.
- Exceptional relationship management skills with the confidence to liaise with senior leaders, customers and stakeholders, internally and externally.
- Impeccable attention to detail when creating and reviewing material while also being able to work at pace.
- Strengths in thinking ahead and taking the initiative to deliver practical solutions.
- Ability and confidence to proactively identify and resolve issues/risks that may impact the Kaihautu from being able to deliver on their commitments and their responsibilities.
- Good understanding of operations and governance in large organisations, ideally with experience in the public sector.
- Knowledge of machinery of government would be a bonus.

The annual full-time salary range for this role is $75,000 to $85,000 depending on skills and experience.

**Nga mea e tukuna ana e tatau - What we offer our employees**
- Interesting work which impacts Aotearoa as we care for whenua, moana and arawai.
- Eye & ear care reimbursements
- Annual Flu Vaccinations
- Reduced Health Insurance Premiums
- Diverse groups and networks
- If eligible for paid parental leave, you will be entitled to a top up payment for the first 18 weeks of the 26 weeks.
- A minimum of four weeks and three days annual leave

**Te Takinatanga - Our Story**

Toitu Te Whenua plays a vital role in understanding, developing, and caring for New Zealand's whenua, moana and arawai (land, sea and waterways). Whether you're developing our products and services to support our customers, managing the Crown estate, engaging with our iwi partners, or helping us be an effective regulator, your contribution can make a difference. Our mahi helps New Zealanders have confidence that the development of our land, communities and country is being planned from an informed and expert position that balances environmental, social, cultural, and economic considerations, now and for future generations.

**Our Kia Toipoto Intentions - Public Service Gender, Maori, Pacif