Office Manager

We are a highly regarded, New Zealand owned technology consulting company. We offer a creative and stimulating work environment working with some of NZ’s leading companies and government organisations, working on some cool projects.
About this role | Mō tēnei tūranga mahi
Do you want to be the “glue that binds” Theta together working to create an environment our teams love to work in?
We have an exciting opportunity for a highly organised and skilled Office Manager to join our team at our central Auckland office. In this role, you'll take the reins and fully embrace the autonomy that comes with the role, delivering exceptional working environments for our people. With a down-to-earth approach and a focus on efficiency, you thrive as a collaborative team player, engaging comfortably with colleagues at all levels, and enjoy being an integral part of our broader team dynamic.
In this role, you will play a pivotal part in ensuring the seamless operation and daily upkeep of all of Theta's five offices nationwide. You’ll be leading a small team of administrative staff across various regions as they handle essential tasks such as travel arrangements, internal meetings, purchase orders, training, exam bookings, etc. Additionally, you will provide crucial support to the senior management team by organising weekly management meetings, capturing minutes, and coordinating necessary follow-up actions.
You will work with our suppliers to provide Theta with safe and desirable offices to work in, whilst managing the budget to ensure value for money for Theta. You will play a key part in supporting our Health and Safety processes by monitoring and implementing them across the Theta offices. You will chair the H&S Committee meetings and take minutes, ensuring everything runs smoothly. Additionally, you'll manage our Policy schedules and collaborate with management to review, add, and update policies as needed.
We also look forward to your contributions in organising and supporting various initiatives and events, such as our end of year parties/celebrations, staff functions, office and social events, and special lunches to celebrate staff anniversaries. Plus, you’ll have the chance to take on ad hoc tasks as assigned by the CEO and Senior Management Team.
Due to the nature of this role, we expect 3 - 4 days working in the Auckland office.
Skills and experience | Ngā pūkenga me ngā wheako
- Extensive experience in managing office facilities ideally multi location (5 years plus)
- Positive and outgoing personality who loves working with a diverse range of people
- Proven leadership experience in managing administration staff is essential
- Management of suppliers and budgets for office
- Experience with Health and Safety legal requirements and processes
- Supporting a CEO and Senior Management team
- Exceptional communication skills, verbal and written and good with numbers.
- Time management & organisational skills to manage shifting priorities
- Adaptable to change, uses initiative and can work independently, a multi-tasking guru
- Sound knowledge of Microsoft Office including Word and Excel

About us | Mō mātou
We have 30 years of experience as a New Zealand-owned technology consultancy. We take pride in our multicultural and diverse team of 300+ skilled professionals. Our offices are in Auckland, Tauranga, Wellington, and Christchurch.
Working with clients in both the public and private sectors, we strive to deliver innovative solutions and enable smarter outcomes. Our company attracts some of the brightest minds in the industry, as we foster a culture of excellence and continuous learning.
**Our values are**:

- Our people are our greatest asset.
- We conduct business ethically.
- Invention, imagination and creativity are the foundation for growth.
- We work with positive energy, enjoyment, humour and work/life balance.
- Excellence is our passion and we deliver what we promise - or more
- We strive to take a pragmatic approach to all of our activities
- We value and appreciate our natural environment and seek to play our part to maintain it

Benefits of working at Theta | Ngā hua ka puta i te mahi ki Theta
Theta offers a family friendly work environment with flexible work hours where practical; especially relevant for caregivers. We embrace gender equality and are committed to providing a supportive, diverse and inclusive work environment.
Theta is committed to giving back to the community and are avid supporters of Cure Kids. We compete in various adventure races and do many other things to raise money for Cure Kids. And we make time for the fun things in life
We currently provide the following benefits to ensure your professional development and personal wellbeing:

- Professional growth and learning opportunities
- A competitive salary (commensurate with experience)
- Fully subsidised medical insurance for employees
- Heavily discounted medical insurance for immediate family of employees
- Enhanced parental leave pay