Personal Assistant to Director

2 weeks ago

Manawatu District ManawatuWanganui, New Zealand Ake Ake Investments Limited Full time

The Company Ake Ake Investments Limited is a well-established property investment company operating in the Manawatu region of New Zealand. It has a portfolio of large commercial properties leased to commercial clients. The company is also engaged in property development and is currently developing a large multi
- million-dollar commercial building in Palmerston North. We are seeking a Personal Assistant to the Director to join our rapidly growing and busy company. Ake Ake Investments Limited offers a supportive environment with great benefits.

**Pay and conditions**
- The role is full-time and permanent.
- There is a minimum of 30 hours per week guaranteed with a maximum of 50 hours a week, when required.
- The hours of work required will be within the hours between 9AM To 5PM, Monday to Saturday. Depending on the requirements but will not exceed the maximum 50 hours a week.
- There will be travel required within the Manawatū-Whanganui region to the offices in Palmerston North & Waitarere Beach as well as to the leased properties. The applicant must supply their own transport, and mileage can be expensed.

**Responsibilities and Tasks**
- Maintaining confidential files and documents, including details of the leases, the clients, and financial files of the company
- Arrange appointments for inspections and maintenance of the leased properties.
- Coordinating third-party goods and services, such as maintenance services, cleaners etc.
- Maintain the lease details, advise when nearing expiry, and prepare renewals.
- Ensure all contracts (lease and other service contracts) are signed and up to date.
- Manage payment of all invoices, after reviewing and then gaining Director approval.
- Attend meetings and take minutes of the meetings.
- Maintaining maintenance programs on the buildings.
- Maintaining the director's appointment diary and arranging travel.
- Prepare reports, correspondence and other routine documents
- Other general administration and management support to the director.

**Qualifications and Experience**
- An NZQA Diploma (or overseas equivalent at NZQF Level 5 or above) in a relevant field, such as business administration or accounting or a Bachelor's degree Level 7 or higher in any field.
- Some experience in administration or accounting is preferred but not necessary, as training will be provided.
- Excellent communication and presentation skills, with the ability to advise the director and collaborate with clients and suppliers.
- Strong organizational and multitasking abilities to meet project deadlines.
- Self-motivated and proactive approach to work
- Submit a cover letter explaining why you want this job, and how you meet all requirements, how you are eligible to work in NZ, e.g. NZ resident/citizen or a valid work visa
- Attach your CV and copies of qualifications and IQA (if applicable)
- Applications that do not meet these requirements, will not be considered further.

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