Administration Officer Highland Park 6-month Secondment/fixed-term Role

**About us**

The Ministry of Social Development is a people-centred organisation. We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.

We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whanau and communities.

As a Te Tiriti o Waitangi partner we are committed to supporting and enabling Maori, whanau, hapu, Iwi and communities to realise their own potential and aspirations.

Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.

**Administration Officer | Highland Park| 6-Month Secondment/Fixed-Term Role**

Location: Highland Park Service Centre
Salary range: BO3 $60,707.00 - $72,990.00
Applications closes: Wednesday, 20 May 2025

We're looking for a highly organised and proactive Administration Officer to join our team at the Highland Park Service Centre on a 6-month fixed term/secondment position. If you enjoy supporting others, take pride in keeping operations running smoothly, and thrive in a busy, people-focused environment-this could be the role for you.

**What you'll be doing | He aha tau e mahi ana**

This busy and varied role will see you managing the oversite of the booking and use of our meeting rooms, maintaining office and stationery supplies, arranging equipment servicing, and building repairs, taking responsibility for meeting bookings and minutes taking.

You will also be responsible for other administration duties required to ensure the smooth running of the centre, including working with Security to ensure that all visitors and contractors to the sites are inducted correctly, maintaining health and safety standards is a big focus of the role.
- This will include fleet management (car repairs and WOF) and pick up of catering and transportation._

**What you'll need to succeed | Ko nga mea ka hiahiatia e koe kia angitu**

We're looking for a proactive, flexible, and positive team player who can juggle multiple tasks while keeping a sense of humour. You'll bring:

- Strong administrative skills - Experience supporting a team in an administrative capacity.
- Tech-savviness - Intermediate to advanced skills in Microsoft Office (Word, Outlook, PowerPoint, and Excel).
- Quick learning ability - Confidence in learning new systems and software efficiently.
- Attention to detail - Accuracy and discretion in handling sensitive information.
- Communication skills - Excellent verbal and written communication abilities.
- Adaptability - The ability to stay calm and organised in a fast-paced environment.
- A valid Restricted NZ Driver Licence - With the ability to drive Ministry vehicles as needed.

**Position Description**

**Salary range: $60,707.00 - $72,990.00**

(starting salary depends on relevant skills, experience, and knowledge)

**Pre-employment checks**:
NZ Police check
Two work referees (current and previous employer)

**Important**: This is a 6-month fixed-term/secondment opportunity. If you're currently an MSD employee, please ensure you've discussed and received approval for this secondment from your manager before applying.

**In your cover letter please respond to two questions below. Keep each response within the 1500-character limit**.

We're keen to hear real-life examples from your mahi that highlight your skills, problem-solving, and relationship-building. Focus on genuine situations that showcase how you work.

**1. Interest in This Role**
Please tell us why you are interested in this fixed term/secondment opportunity and how it aligns with your development goals or current mahi?

**2. Tell Us About You**
Tell us about a time you went the extra mile in your administration role to support someone or keep things running smoothly.

**Note**: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.

**Closing date: Wednesday 21st May 2025**

**Joining us**

Joining MSD means being part of a whanau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Maori, Hapu, Iwi and communities to realise their own potential and aspirations.
- MSD has a COVID-19 vaccination policy that encourages, but does not require, employees to be fully vaccinated for COVID-19 and its variants, unless the role is identified as requiring vaccination at the time._