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Fleet Operations Specialist

3 weeks ago

Auckland City, New Zealand Spark New Zealand Full time

**General information**:

- Location
- Auckland
- Expertise
- Administration, Corporate Communications, Critical Environments, Procurement, Project Management, Property
- Job Level
- Experienced
- Employment Type
- Permanent full-time
- Close Date
- 19-Mar-2025
- Ref #
- 59327

**Description & Requirements**:
**Entelar Group**
- At Entelar Group we believe information and communications technology (ICT) in all its forms should be seamless, easy and something our customers should never have to worry about. Thats because New Zealanders being able to connect with other New Zealanders and the world is the key to keeping this country working.
- From building cell sites and burying the fibre cables that connect our network safely, to ensuring IT hardware and software solutions are tested, distributed, implemented, and maintained, to even making sure our handsets work and are repaired quickly and efficiently, we cover it all. A one-stop shop providing continuous, end-to-end solutions to keep NZ connected - backed by superior service, unequalled expertise and leading technical and engineering know how.

**About the Role**:
The **Fleet Operations Specialist** is responsible for overseeing the daily operational aspects of a company’s fleet, ensuring compliance, efficiency, and safety. This role involves managing asset certifications, coordinating maintenance schedules, handling fleet inventory, and supporting field staff with tool and equipment needs. The specialist works closely with internal teams and external vendors to maintain operational readiness and minimize downtime while upholding company policies and regulatory requirements.

Health and safety are a core responsibility, with an expectation of reporting all incidents, near misses, and observations accordingly.

**Day to day you will**:
- **Fleet Compliance & Certification Management**- Ensure all vehicles, tools, and equipment meet compliance and certification requirements.
- Maintain accurate records of certification dates and coordinate renewal processes.
- Conduct audits to confirm regulatory and safety adherence.
- **Maintenance & Risk Management**- Monitor fleet equipment & tooling health, identifying potential risks or issues.
- Coordinate with mechanics and vendors for maintenance and repairs.
- Report on fleet conditions, incidents, and required corrective actions.
- **Inventory & Asset Management**- Track and manage fleet-related inventory, including consumables and spare parts.
- Oversee tool, material and PPE requests for field staff, ensuring availability.
- Manage PPE distribution in collaboration with the fleet lead.
- **Operational Support & Coordination**- Facilitate efficient scheduling and availability of fleet assets.
- Optimize processes for asset utilization and cost-effectiveness.
- Assist with external hires and fleet expansions as needed.
- **Stakeholder Communication & Collaboration**- Maintain strong relationships with 100+ stakeholders, including field teams, vendors, and leadership.
- Provide timely updates on fleet operations, issues, and resolutions.
- Support health and safety initiatives, including incident reporting and compliance adherence.

**What experience you'll bring**:

- Experience in fleet operations, logistics, or asset management.
- Strong understanding of compliance, certification, and risk assessment.
- Proficiency in fleet management software (e.g., Fleetio) and reporting tools.
- Excellent organizational, communication, and problem-solving skills.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Strong attention to detail and proactive approach to operational challenges.

**WHY CHOOSE US**:
**Diversity and Inclusion: Te Kanorau me te Whakawhāiti mai**
- We are constantly looking for ways to build a more inclusive culture. Our vision is for diversity and inclusion to be “how things are done here”, embedded into our day-to-day activities, standards, and business practices. We want you to feel totally comfortable bringing your whole self to work regardless of your gender, ethnicity, orientation, age, or ability.

**Sustainability: Toitū**
- Sustainability is a key focus for us. We are dedicated to supporting Aotearoa New Zealand’s recovery and economic transformation. The principle of equity is at the very heart of our approach, and we remain committed to working in partnership to make a positive contribution to digital equity in line with our focus on Diversity and Inclusion.

**Benefits**: Awhina
- Our people matter and we make sure we look after them. As a valued employee of Entelar Group we’ve got our people covered with a range of leading benefits including:

- **Wellbeing**- Comprehensive medical insurance, life and income protection. Access to wellbeing coaches, EAP and in-house Specialist Clinical support through our leading Mahi Tahi Wellness programme.
- **Leave**- in addition to four weeks annual leave, we offer purchased leave, enhanced parental leave suppor