Administrator (Wellington)

4 days ago

Wellington City, New Zealand University of Otago Full time

**______**

**DIVISIONAL SERVICES AND ADMINISTRATION**
**UNIVERSITY OF OTAGO, WELLINGTON | ŌTĀKOU WHAKAIHU WAKA, PŌNEKE**

**Who we are/Mō te tīma**

At the University of Otago Wellington campus, we offer world-class education in Medicine, Radiation Therapy, Physiotherapy, and a wide range of postgraduate qualifications and papers. We are also at the forefront of health-based research that makes a real difference in people’s lives.

As part of New Zealand’s first medical school, we have proudly contributed to the country’s health professional workforce since 1875. Our campus is powered by a dedicated team of professional staff who provide outstanding administrative and academic support. Together, we create an exceptional experience for students and staff alike—ensuring excellence in education, research, and service delivery.

**About the role/Te mahi**

We are seeking a proactive and customer-focused individual to provide vital clinical and administrative support in a dynamic healthcare setting. In this role, you’ll be a trusted point of contact for both patients and staff, helping to ensure a positive and seamless experience.

Your responsibilities will include:

- Greeting and assisting patients both in person and over the phone
- Managing appointment bookings and communications
- Coordinating support services such as transport and interpreters
- Maintaining accurate clinical referral data.

**Your skills and experience/Kā pūkeka me kā wheako**

You will have strong administrative and coordination skills, excellent communication abilities, and a genuine commitment to delivering outstanding customer service. Your outstanding organisation skills will set your pace in this role filled with variety. If you thrive in a dynamic environment and enjoy making a difference in the patient journey, we’d love to hear from you.

Other key skills required include:

- Proven experience in a busy administration role.
- Proficiency in the Microsoft Office suite of programmes.
- An engaging approach, with the ability to relate well to diverse groups of people.
- Dedication to working in a culturally safe and respectful manner and demonstrates an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.
- Experience in the Health sector (preferred).

**Further details/Pūroko**

This is a Permanent, part-time (18.5 hours) position based in Te Whanganui-a-Tara, Wellington.

The salary range for this position is $63,508 to $68,185 (Top of Range is $73,640) pro-rated based on part time hours.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

For further information, please contact Sophie Petelaud via the contact details.

**Application/Tono**

Applications quoting reference number 2500958 will close Wednesday, 16 July 2025.

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