Facilities Administrator

**Facilities Administrator**

**Job ID**
- 192838**Posted**
- 18-Nov-2024**Service line**
- GWS Segment**Role type**
- Full-time**Areas of Interest**

Administrative, Facilities Management

**Location(s)**

Auckland - Auckland - New Zealand
- **GWS account - a multinational bank and financial services client**:

- ** Full time Facilities Administrator role within corporate environment**:

- ** Auckland CBD | Tāmaki Makaurau**

**About CBRE**
- CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.**Here’s a snapshot of your day**:

- Support CBRE & client's vendors in the use visitor management systems, processes, and compliance across a national portfolio of properties, keeping systems and documentation up to date.
- Ensure all reactive maintenance Work Orders are attended to, closed and invoiced in a timely manner
- Provide auditing Work Orders for HSE requirements including Job Safety Assessments / Safe Work Method Statements and permits where required
- Support the Facilities Management team in ensuring the planned maintenance schedules are accurate and maintained up to date
- Work with the CBRE vendors to ensure the work orders issued to vendors match the schedules. Identifying gaps and closing them
- Ensure all planned maintenance is completed on time by vendors and invoices are submitted on time for payment
- Provide support to the Facilities Management Team in managing and administering site inspections.
- Ensure BWOF’s are completed on time by vendors to ensure building compliance and ensuring the quality of all related compliance data (e.g fire equipment)
- Ensure invoices submitted by vendors for work are accurate and meet the CBRE/Client requirements for payment
- Understand and support financial processes within client's systems where required
- Support the CBRE monthly reporting processes and meetings with Client
- Work with the wider CBRE overseas support teams and CBRE building management to enhance and simplify process and achieve positive outcomes obtain positive outcomes on daily issues

**Requirements**:

- Excellent customer service ethos
- Excellent written and oral communication skills
- Ability to work with initiative and enthusiasm - autonomously or in a team
- Good interpersonal skills and professional attitude
- Attention to detail and ability to remain task focused
- Flexible approach to work with the ability to adapt to a changing environment, deal with uncertainty, solve problems, and adjust to changes
- Logical and analytical thought processes and good problem-solving skills.
- Minimum intermediate knowledge in core Microsoft packages - Word, Excel, PowerPoint and Outlook
- Working knowledge of the 2015 H&S Act
- Good analytical skills

**What's in it for you?**
- Working alongside an experienced and established team/leader.
- Our people are free to expand their skills and knowledge to drive their careers and reach their full potential.
- Our mission is to realise the potential in all the businesses & people we work with, so that together we can create the real estate solutions of the future.
- We are driven by the entrepreneurial spirit of our people & the diverse needs of our clients.

If this sounds like a good fit, we’d love to hear from you-
At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.