Personal Assistant

1 day ago

Waikato, New Zealand NZ Transport Agency Full time

Support Waka Kotahi leaders with administration and minute-taking, liaise with key stakeholders, manage deadlines and confidential information
- Grow your career with development opportunities
- 4 weeks + 3 days annual leave per year, flexible working WFH options
- Permanent full time, Hamilton location

Te Whiwhinga mahi | The opportunity
Waka Kotahi is looking for a Personal Assistant superstar to join our diverse, high achieving supportive team in our Hamilton office. This is an awesome opportunity to bring your A-game to support fantastic senior managers and their business groups here at Waka Kotahi NZ Transport Agency.
The purpose of the role is to provide timely, accurate and effective Personal Assistant support to the National Manager and 5 team leads within the Environmental Planning group. This role is crucial to ensuring the smooth running of these teams in an efficient, effective and confidential manner.
You will show your resourcefulness and ability to be proactive with a can-do attitude. You will also prioritise your own workflow, manage deadlines and use your strong communication skills to manage relationships with key stakeholders.

Ko koe tēnei | About you

**To be successful in this role, you will bring**:

- 2 years+ experience in a senior administration or executive/personal assistance support activities
- Experience with action points for meetings with documentation completed to a high standard
- Teams and/or Zoom meeting set ups
- A proven use of initiative skills and experience in planning, prioritising and working under pressure
- Discreet and tactful when dealing with confidential, commercially sensitive and personal work-related information
- Set high standards including accuracy, attention to detail and meeting deadlines
- Continuous improvement ethos, experience looking for and implementing business process improvement
- Display strong team skills and is skilled at fostering and building relationships
- Intermediate to advanced skills in Microsoft Office Suite

Ko wai mātou | About us
At Waka Kotahi, the NZ Transport Agency, it all starts with our people. The organisation's performance and success depends on the people who choose to make this a great place to work and make a difference for Aotearoa. The Transport Agency has a strong future focus, understanding that new technologies and changing customer expectations mean the transport system we know today will not be the one we deliver in ten years' time.
The Business Support Services team sits within the Corporate Support business group, whose purpose is to provide corporate functions that help Waka Kotahi to run efficiently. Our team focuses on ensuring that everyone at the Transport Agency has access to great workplace facilities, tools and equipment to help them do their job and support them as they go about their work - our team is key to making the Transport Agency a great place to work and to achieve organisational excellence internally and for the land transport system.

NZ Transport Agency is an equal opportunity employer (EOE). At the Agency we recognise the importance of diversity and inclusion and are dedicated to providing a working environment that embraces these values. Please let us know if you need any assistance or have any access requirements that will help you through the recruitment process.

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