Legal Secretary

4 days ago

Auckland City, New Zealand Te Whatu Ora - Health New Zealand Te Toka Tumai Auckland Full time

Varied and interesting work
- Challenging role and good work environment
- High level of satisfaction

**Ko wai mātou | Our Organisation**

At Te Whatu Ora - Health New Zealand** **we are committed to upholding Te Tiriti o Waitangi and providing culturally safe care. We value role modelling manaakitanga as demonstrated by Ngāti Whātua in the gifting of their whenua on which our hospitals stand. We aspire to having a workforce reflective of the communities we serve and achieving equitable outcomes for all.

**Te whiwhinga mahi | The **Opportunity***

As a Legal Secretary, you will be responsible for providing high level secretarial/administration support to our team of lawyers as well as being the liaison between the Coronial Service and the legal team, and between the legal team and the clinical directors and report writers.

Other key responsibilities:

- General correspondence and other written communication. In particular, you will be liaising on a daily basis with the Coronial Office and with Clinical Directors and Clinicians throughout the organisation.
- Establish and maintain electronic and paper office files and records. Archiving of files.
- Maintain office systems that operate effectively and efficiently. Continually review processes to maintain delivery and costs.
- Take action necessary to meet the day to day operating needs of the office (such as ordering stationary supplies and other general office management duties as required).
- Ensure team members are prepared for meetings.
- Assist with PowerPoint presentations.
- Assist with the preparation of reports or significant court documents as/when required.

For all aspects of this role and experience/knowledge required please see the position description here.

**Nga Pūkenga Motuhake | Important Skills**

Essential skills needed for this role include proficiency in IT systems, a high standard of communication, attention to detail and time management. Together with a strong understanding of legal procedures, an excellent knowledge of legal terminology and ability to prioritise deadlines and team goals are also required.

Essential to this role:

- Minimum of 5 years + in a similar role supporting lawyers or managers
- Demonstrate proficient computer skills and in-depth knowledge of MS Office Suite
- Ability to develop and maintain strong collaborative working relationships
- Proficient organisational and time management skills, including the ability to multi task and prioritise
- Produce high quality and accurate documentation, demonstrating a keen eye for quality and attention to detail

He aha ngā painga o tēnei mahi mōu | Why you will enjoy working here

We recognise there is more to life than mahi | work, and we encourage and provide access to all our staff several services and benefits to support themselves whilst they are employed within Te Whatu Ora - Health New Zealand.

For more information on what we offer, click here.

**Me pēhea te tuku tono | How to apply**

To view details about our recruitment process, click here.

**Immigration / Visa Support

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