Business Support Administrator

1 week ago

Auckland City, New Zealand DX Mail Full time

**About us**

DXMail, Parceline and Dataprint, are part of the Freightways Group, providing business mail, customer engagement solutions, and logistics services across New Zealand. United by a commitment to customer satisfaction, continuous improvement, and fostering a supportive work environment, we share a common goal of delivering exceptional service while prioritising safety and wellbeing. Our values of ownership, commercial thinking, and a family-oriented culture drive our success, enabling us to provide seamless solutions and build lasting relationships.

**About the team**

Located at our Penrose head office, just 10 minutes from the train station with on-site parking, our team works closely with DXMail, staying connected to the heart of the business. You'll find friendly faces who engage with different departments and balance work with casual conversations. Our team is approachable and always ready to greet guests with a warm welcome.

**What We Offer**:

- Competitive salary, mobile phone, EAP Services, and a comprehensive benefits package.
- Be part of a collaborative and values-driven team that values integrity, respect, and innovation.
- A continuous learning opportunity, and career progression within a growing organisation.

**Your Role**

The Business Support Administrator plays a key role in supporting senior management and ensuring smooth administrative operations. You’ll be responsible for organising meetings, booking conferences, taking minutes, and handling correspondence with a focus on accuracy and confidentiality.

Your tasks will include preparing reports, managing electronic filing systems, and coordinating events and travel logistics. You’ll also collaborate with various departments to support projects and improve workflow efficiency.

This role requires excellent organisational skills, attention to detail, and the ability to manage shifting priorities in a fast-paced environment. Occasional travel may be required to support senior managers at meetings or events.

**What we're looking for**:
**Qualifications and Experience**:

- Previous experience in an administrative or business support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
- Experience handling confidential information with discretion.

**Skills and Abilities**:

- Strong organisational and multitasking abilities.
- Ability to anticipate the needs of senior managers and work proactively.
- High attention to detail and accuracy in documentation and reporting.
- Ability to work independently and manage shifting priorities effectively.

**Personal Attributes**:

- Self-motivated and results-driven.
- Open, honest, and a good listener.
- Disciplined with a strong sense of responsibility.
- A team player who thrives in a collaborative environment.

**Ready to Join Us?**

Applicants should have NZ Citizenship or NZ Residency.

DXMail is committed to ensuring a safe and healthy work environment. Therefore, you will be required to pass a drug test and MOJ security check. We will require evidence at the pre-employment stage of our recruitment process.

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