HR and Office Administrator

2 weeks ago

Lower Hutt, New Zealand A44 Full time

**Role Summary**

To support company operations by providing administrative support to the Senior Leadership Team and HR, maintaining office systems, managing health, safety and wellbeing in the workplace and the overall management of the Studio facilities.

**Key Responsibilities**:
**Human Resources**
- Provide administrative support for the HR function across recruitment, induction, remuneration, performance management, HR policy and procedures, and employment exits.
- Work collaboratively with the Chief People Officer to ensure the maintenance of accurate records on positions, job descriptions, organisational structure charts and maintaining our central databases.
- Support Training and Development (Including sourcing of courses, sourcing training providers, booking of venues, accommodation, catering, and etc).
- Coordinating Recruitment - Placing Job Adverts, archiving CVs, arranging interviews, preparing interview documentation, obtaining references.
- Building relationships with both internal and external stakeholders.

**Office Management**
- Ensure the overall effectiveness and smooth running of our office.
- Ensure health and safety is managed and tracked.
- Ensure the organisational chart is updated
- Track stocks of office supplies and place orders when necessary.

**Event Management**
- Manage staff social activities such as beer o clock, parties and other staff event
- Track food and drinks supplies and order as needed
- Collaborate with the Social Club to facilitate and help plan other events
- Travel Management, including booking tickets, hotels and organising visas.

**Facilities Management**
- Security - Work with IT to manage access and comms with security company
- Building Maintenance & Repairs - logging issues, booking tradies, staff comms
- Landlord Liaison - Be the first point of contact for the landlord
- Emergency Management - Fire drills, signage, civil defense, first aid kit, etc

**Skills & Competencies**
- **Initiative and autonomy**:You take responsibility for your work and are able to work autonomously. You show initiative and determine when issues should be escalated.
- **Clear, consistent and proactive communicator**:You think about what information people need and convey that information in a transparent, clear and timely manner. You check to see if people have understood or need additional information. You identify when you need more information to do your job and ask for it.
- **Problem solving**: Strong problem-solving skills and the ability to exercise sound judgement and make decisions based on accurate and timely information.
- **Openness to change**:You want to learn what works, share ideas, and are willing to try new things out. You are adaptable and prepared to shift direction after discussion about benefits and risks.
- **Teamwork**:You are willing to assist and support others as required and get on with team members.
- **Planning, organisation, and attention to detail**: You develop and use systems to organise and keep track of information or work progress. You review and check the accuracy of information. You show an ability to work on and prioritise multiple initiatives at the same time.

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